VETtrak User Reporting Data Guide

Version 22.2.0.0

This resource is a complete listing of the database objects available to you as part of the VETtrak User Reporting System. A list of tables is provided on the left for quick reference and access to the relevant section.

A2E assessment

Holds Esher House Assess2Educate (A2E) assessments.

Fields

Name	Type	Description
Status	Lookup list	Status of A2E assessment.
Rating	Lookup list	Rating of A2E assessment, if complete. eg. "Gold", "Silver", "Bronze"
Assessment form URL	Text	URL of A2E assessment form.
Created date	Date and time	Date the A2E assessment was created.
Completed date	Date and time	Date the A2E assessment was completed, if complete.

Relations

Name	Description
Created by user	User that created the A2E assessment.

Address

Holds addresses for clients, employers and locations.

Fields

Name	Type	Description
Unit	Text	The level/unit details of the address in AVETMISS 7 format. eg. "Apartment 113", "Unit N15", "Level 4", "Suite 21A Level 8".
Building	Text	The building/property details of the address in AVETMISS 7 format. eg. "Government House", "Downton Abbey".
Street number	Text	The street number of the address in AVETMISS 7 format. eg. "103", "340-346", "Lot 65".
Street name	Text	The street name of the address in AVETMISS 7 format. eg. "Smith Avenue", "The Avenue West", "Brown Road North East", "The Esplanade", "High Street Road".
City	Text	The suburb/city/town of the address in AVETMISS 7 format.
Postcode	Text	The postcode of the address in AVETMISS 7 format.
PO Box	Text	Postal delivery box details. Only used for postal addresses, do not populate this field for physical (client residential/usual and business) addresses. eg. "PO Box 88", "RMB 123", "CARE PO".

Relations

Name	Description
State	State of the address.

ANZSCO

Holds Australian and New Zealand Standard Classifications of Occupations.

Fields

Name	Type	Description
Name	Text	Name of ANZSCO.
Code	Text	Code of ANZSCO.
Archived	Yes or no	Whether the ANZSCO is archived.

ANZSIC

Holds Australian and New Zealand Standard Industrial Classifications.

Fields

Name	Type	Description
Name	Text	Name of the ANZSIC.
Code	Text	Code of the ANZSIC.
Archived	Yes or no	Whether the ANZSIC is archived.

Application

Contains applications that use the database.

Fields

Name	Type	Description
Name	Text	Name of application.
Short name	Text	Short name of application.

Assessment mode

Holds assessment modes.

Fields

Name	Type	Description
Name	Text	Name of assessment mode.
Code	Text	Code of assessment mode.
Archived	Yes or no	Whether the assessment mode is archived.
Description	Text Block	Description of assessment mode.

Attendance

Holds client class attendance.

Fields

Name	Type	Description
Start date & time	Date and time	Start date & time of the attendance.
Finish date & time	Date and time	Finish date & time of the attendance.
Notes	Text Block	Notes for attendance.
Created date	Date and time	Date record was created.
Last updated date	Date and time	Date attendance was last updated.
Duration minutes	Whole number	Duration of attendance, in minutes, excluding breaks.

Relations

Name	Description
Attendance type	Type of attendance
Client class	Client in the class.
Attendance reason	Reason for the attendance. Not applicable for positive attendance types.
Application	Application that was used to record the attendance. Has only been recorded since VETtrak version 18.1.
File links	File links belonging to the attendance.

Attendance reason

Holds reasons for attendance.

Fields

Name	Type	Description
Name	Text	Name of attendance reason.
Code	Text	Code of attendance reason.
Approved	Yes or no	Whether this is an approved reason for absence.
Archived	Yes or no	Whether the attendance reason is archived.
Description	Text Block	Description of attendance reason.

Attendance type

Holds types of attendance.

Fields

Name	Type	Description
Name	Text	Name of attendance type.
Code	Text	Code of attendance type.
Type	Lookup list	Type of attendance type.
Archived	Yes or no	Whether the attendance type is archived.
Description	Text Block	Description of attendance type.

Attribute

Holds attributes.

Fields

Name	Type	Description
Name	Text	Name of attribute.
Code	Text	Code of attribute.
Archived	Yes or no	Whether the attribute is archived.
Description	Text Block	Description of the attribute.
Important	Yes or no	Whether the attribute is marked as important.

Award

Holds awards issued to clients.

Fields

Name	Type	Description
Parchment number	Text	Parchment number for the award.
Recorded date	Date	Date the award was recorded.
Completed date	Date	Date the training that lead to the award was completed. For awards in or prior to 2017, this will be the 01/01 of the completion year.
Issued	Yes or no	Whether the award has been issued.
Issued date	Date	Date the award was issued.
Reportability	Lookup list	Reportability of the award.
Completion statement	Yes or no	Indicates whether the award is a completion.
Licence number	Text	Licence number of the award.
Expiry date	Date	Expiry date of the award.
Document reference	Text	Reference to a file associated with the award.
Notes	Text Block	Notes for the award.
Created date	Date and time	Date the record was created.
Last updated date	Date and time	Date the record was last updated.

Relations

Name	Description
Award type	Type of the award.
Client	Client that has the award.
Qualification	Qualification/course of the award.
Enrolments	Enrolments that are linked to the award.
Enrolled units	Units that are linked to the award.
Organisation	Organisation that issued the award.
Location	Location that issued the award.
File notes	File notes for the award.
File links	File links belonging to the award.
Specialisation	Specialisation for award.
QVault digital certificate	QVault digital certificates for the award.

Award type

Holds types of awards, such as Certificate and Statement of Attainment.

Fields

Name	Type	Description
Name	Text	Name of award type.
Code	Text	Code of award type.
Type	Lookup list	Type of award type.
Archived	Yes or no	Whether the award type is archived.
Description	Text Block	Description of the award type.

Booking

Holds information about bookings.

Fields

Name	Type	Description
Coordinator	Text	Name of the person listed as the employer's coordinator for the booking.
Email	Text	Email address of the employer's coordinator for the booking.
Phone number	Text	Phone number of the person listed as the employer's coordinator for the booking.
After hours phone	Text	After hours phone number of the person listed as the employer's coordinator for the booking.
Parking	Text Block	Parking arrangements for the booking.
Venue	Text Block	Venue information for the booking.

Relations

Name	Description
Occurrence	The occurrence for this booking.
Booked by	Staff member who created the booking.
Booking status	Booking status assigne to the booking.

Booking status

Holds information about the statuses that can be assigned to a booking.

Fields

Name	Type	Description
Name	Text	Name of the booking status.
Archived	Yes or no	Whether the booking status is archived.

Cancellation reason

Holds reasons for enrolment cancellation.

Fields

Name	Type	Description
Name	Text	Name of cancellation reason.
Code	Text	Code of cancellation reason.
Archived	Yes or no	Whether the cancellation reason is archived.
Description	Text Block	Description of cancellation reason.

Capability

Indicates which records can be included in capability profiles.

Fields

Name	Type	Description
Code	Text	Code of the capability.
Name	Text	Name of the capability.
Expiry months	Whole number	Default number of months the capability will expire after.
Archived	Yes or no	Whether the capability is archived.

Relations

Name	Description
Capability type	Type of record used as the capability.
Client capability	Client capabilities of the capability.
Position capability	Position capabilities of the capability.

Class

Holds classes in occurrences.

Fields

Name	Type	Description
Code	Text	Code of class.
Start date & time	Date and time	Start date & time of the class.
Finish date & time	Date and time	Finish date & time of the class.
Notes	Text Block	Notes of class.
Total clients	Whole number	Total number of clients currently in the class.
Created date	Date and time	Date record was created.
Last updated date	Date and time	Date record was last updated.
Capacity	Whole number	Capacity of class.
Duration minutes	Whole number	Duration of the class in minutes, excluding breaks.
Endorsed date	Date and time	Date class was endorsed.

Relations

Name	Description
Room	Room of class.
Primary staff	Primary staff member assigned to class.
Staff	Staff members assigned to the class
Occurrence	Occurrence that class is in.
Clients	Clients that are in the class.
Units	Occurrence enrolled units linked to the class.
Tasks	Tasks linked to the class.
Class type	Type of the class.
File links	File links belonging to the class.
Endorsed client	Client that endorsed the class.

Class staff

Staff assigned to a class.

Fields

Name	Type	Description
Primary	Yes or no	Whether this is the primary staff member for the class.

Relations

Name	Description
Staff type	Type of staff member assigned to class.
Staff	Staff member assigned to class.
Class	Class the staff member is assigned to.

Class type

Holds types of classes.

Fields

Name	Type	Description
Name	Text	Name of class type.
Code	Text	Code of class type.
Archived	Yes or no	Whether the class type is archived.
Description	Text Block	Description of class type.
Default	Yes or no	Whether this class type is the default for new classes.
Allow online check-in	Yes or no	Whether online check-in (through the Student Portal) is available for the class.

Client

Holds people, including students, staff members, and employer contacts.

Fields

Name	Type	Description
Code	Text	Unique VETtrak code of the client.
Surname	Text	Surname (or single name) of the client.
Given name	Text	Given name of the client. For a single name client, this field must be empty.
Other names	Text	Other names of the client, such as middle names. For a single name client, this field must be empty.
Title	Text	Title of client (Mr, Mrs, Miss, Ms, Dr etc).
Preferred name	Text	Preferred name of client.
Former surname	Text	Former surname of the client.
Gender	Lookup list	Gender of the client.
Date of birth	Date	Date of birth of the client.
Username	Text	Username of the client.
Login disabled	Yes or no	Whether the client is barred from logging onto any VETtrak software.
Staff member	Yes or no	Whether the client is a staff member.
Status	Lookup list	Whether this client is active, inactive, or pending.
USI	Text	Unique Student Identifier of the client.
USI verification status	Lookup list	Verification status of the client's Unique Student Identifier.
USI verification date	Date and time	When this client's USI was last verified.
USI exempt	Yes or no	Whether this client is exempt from the USI scheme.
Email	Text	Email address of the client.
Email secondary	Text	Secondary email address for the client.
Email both	Yes or no	Whether to send email to both of the client's email addresses.
Mobile phone	Text	Mobile phone number of the client.
Mobile phone secondary	Text	Secondary mobile phone number for the client.
SMS both	Yes or no	Whether to send SMS messages to both of the client's mobile phone numbers.
Home phone	Text	Home phone number of the client.
Work phone	Text	Work phone number of the client.
Fax number	Text	Fax number of the client.
Preferred contact method	Lookup list	Preferred contact method for the client.
Exclude from marketing	Yes or no	Whether the client should be excluded from marketing emails and SMS messages.
Notes	Text Block	Notes for client.
External code (primary)	Text	Primary code for this client in an external system.
Emergency contact person	Text	Name of the emergency contact person for this client.
Emergency contact relationship	Text	Relationship of the emergency contact person for this client.
Emergency contact phone	Text	Phone number of the emergency contact person for this client.
Emergency contact mobile	Text	Mobile number of the emergency contact person for this client.
Citizenship status	Lookup list	Citizenship status of the client.
Citizenship effective from date	Date	The date on which the RTO receives evidence of a client’s citizenship status.
Identification confirmed	Yes or no	Whether the student's identification details have been confirmed.
Identification details	Text	Details of student identification provided.
Passport number	Text	Passport number of the client.
Visa number	Text	Visa number of the client.
Visa effective date	Date	Effective start date of the client's visa
Visa expiry date	Date	Expiry date of the Visa for the client.
Address type	Lookup list	Type of address for the client.
Problem payer	Yes or no	Whether the client is marked as a problem payer.
STA client number	Text	State training authority client identifier. The exact meaning depends on the state: VIC: Apprentice Epsilon Number QLD: Learner Unique Id TAS: Trg Agmt Client ID SA: VETA/S4A Student No Other states: STA Client No
At school	Lookup list	Whether the client is still at school.
Year school completed	Whole number	Year client completed school.
Where school completed	Text	Where client completed school.
Proficiency in spoken English	Lookup list	Client's proficiency in spoken English.
Indigenous status	Lookup list	Client's indigenous status.
Has disability	Lookup list	Whether the client has disabilities.
Has prior education	Lookup list	Whether the client has prior education.
Web published	Lookup list	Whether the client is web published.
Town/city of birth	Text	Town/city of birth for client.
International residential area	Text	Client's international address residential area.
International residential address	Text Block	Client's international residential address.
International postal area	Text	Client's international address postal area.
International postal address	Text Block	Client's international postal address.
VIC VSN	Text	Victorian Student Number of client.
VIC VSN status	Lookup list	Status of VIC VSN.
VIC industry of employment	Lookup list	Victorian industry of employment of the client.
VIC occupation	Lookup list	Victorian occupation of client.
SA SACE student ID	Text	South Australian Certificate of Education identifier for the client.
Nationality	Text	Nationality of the client.
Job seeker ID	Text	Centrelink Job Seeker ID for the client.
Centrelink reference number (CRN)	Text	Centrelink Reference Number (CRN) for the client.
CRN expiry date	Date	Centrelink Reference Number expiry date for the client.
Created date	Date and time	Date the record was created.
Last updated date	Date and time	Date the record was last updated.
Usual address not specified	Yes or no	Indicates whether the client has a usual address.
Usual and postal addresses overseas	Yes or no	Indicates that the client has usual and postal adresses which are overseas.
Same usual and postal address	Yes or no	Indicates that the client has usual and postal addresses which are the same.
Last login date	Date and time	Date that the client last logged into any VETtrak application.

Relations

Name	Description
Enrolments	Enrolments for the client, including contract, non-contract, occurrence and employee enrolments.
Contracts	Contracts for the client.
Awards	Awards issued to the client.
Employer (primary)	Primary employer of the client.
Employment	Employment records and history for the client.
Usual address	Usual address of the client, in AVETMISS 7 format.
Postal address	Postal address of the client, in AVETMISS 7 format.
Manager (primary)	Client that is the primary manager of this client.
Managed clients (primary)	Primary clients that are managed by this client.
Division	Security division that this client is in.
Visa type	Type of Visa for the client.
Events	Events for the client.
Attributes	Attributes that are assigned to the client.
Groups	Groups that this client is in.
Classes	Classes that the client is in.
Placements	Workplace placements for the client.
Waitlist	Programmes that the client is on the waitlist for.
Contact for employers	Employers that the client is a contact for.
Country of birth	Country of birth of the client. Empty if not stated.
Language spoken at home	Client's language spoken at home. Empty if not stated.
Labour force status	Employment category (labour force status) of client. Empty if not stated.
School level	School level of client. Empty if not stated.
Disability	Disability of the client.
Prior education	Prior education of the client.
International residential country	Client's international residential address country.
International postal country	Client's international postal address country.
VSL client details	Personal-level information for VET Student Loans about a client.
VSL course enrolments	A list of the selected client's VET Student Loans course enrolments.
Passport country	County of the client's passport
Holding	Amounts transferred to or from holding for the client.
Survey contact status	Client's survey contact status.
Skills	Skills for the client.
Referral source	Referral source for the client.
External codes	External system codes of the client.
Foundation skills details	Clients Foundation Skills details.
Foundation skills pathways	Clients Foundation Skills pathways.
Foundation skills children	Clients Foundation skills children.
Foundation skills entitlements	Clients Foundation skills entitlements.
Foundation skills assessments	Clients Foundation Skills assessments.
File notes	File notes for the client.
Jobactive provider	Jobactive provider of the client.
Credit terms	Credit terms of client. Empty if not stated.
Invoices	Invoices made out to the client.
Capabilities	Capabilities of the client.
File links	File links belonging to the client.
Client LMS integrations	Details of the client's transfer to LMS integrations.
CRICOS CoEs	CRICOS confirmations of enrolment for the client.
Payment plans	Payment plan accounts for the client.

Client attribute

Holds attributes assigned to clients.

Fields

Name	Type	Description
Notes	Text Block	Notes for the attribute assigned to the client.
Created date	Date and time	Date that this attribute was assigned to this client.

Relations

Name	Description
Attribute	Attribute that is assigned to the client.
File links	File links belonging to the client attribute.

Client capability

Holds client capability items.

Fields

Name	Type	Description
Date aquired	Date	Date the client aquired the capability.
Expiry date	Date	Expiry date of the client capability.

Relations

Name	Description
Capability	Capability of the client capability.
Client	Client of the client capability.

Client class

Holds clients in classes.

Fields

Name	Type	Description
Created date	Date and time	Date the client was added to the class.
Confirmation status	Lookup list	Confirmation status for the client in the class.
Online check-in date	Date and time	The date when the client checked into the class online (via the Student Portal). Empty if the client has not checked-in online.

Relations

Name	Description
Client	Client that is in the class.
Class	Class that the client is in.
Attendance	Client attendance in the class.
Client enrolment	Client occurrence enrolment related to this client in this class.

Client disability

Holds disabilies for clients.

Fields

Name	Type	Description
Created date	Date and time	Date the record was created.

Relations

Name	Description
Disability	Disability for client.

Client employment

Holds employment records for clients. Also holds a history of client employment.

Fields

Name	Type	Description
Primary	Yes or no	Whether the client employment record is the primary one for the client.
Archived	Yes or no	Whether the client employment record is archived.
Employee number	Text	Employee code for the client employment.
Salary	Dollar Amount	Salary for client employment.
Commencement date	Date	Commencement date for the client employment.
Date last assessed	Date	Last assessment date of the client employment.
Termination date	Date	Termination date of the client employment.
Create date	Date and time	Date the record was created.
Last updated date	Date and time	Date the record was last updated.

Relations

Name	Description
Client	Client that has the employment record.
Employer	Employer for the client employment record.
Position	Position for the client employment.
Employment type	Type of the client employment.
Employer branch	Employer branch of the client employment.
Manager	Client employment record for the manager of this client employment.

Client employment type

Holds types of client employment.

Fields

Name	Type	Description
Name	Text	Name of client employment type.
Code	Text	Code of client employment type.
Archived	Yes or no	Whether the client employment type is archived.
Description	Text Block	Description of client employment type.

Client enrolment

Holds client enrolments, including contract and non-contract enrolments, client occurrence enrolments and employee enrolments.

Fields

Name	Type	Description
ID	Whole number	ID of enrolment.
Type	Lookup list	Type of the enrolment.
Start date	Date	Start date of enrolment.
Finish date	Date	Finish date of enrolment.
Notes	Text Block	Notes for enrolment.
Date of status change	Date	Date that the status of the enrolment was last changed.
Reportability	Lookup list	Reportability of the enrolment.
Amount	Dollar Amount	Total pricing amount for the enrolment, including any GST.
GST	Dollar Amount	Total GST pricing amount for the enrolment.
Amount paid	Dollar Amount	Total amount paid for the enrolment.
Amount adjusted	Dollar Amount	Total amount adjusted from the enrolment.
Government amount	Dollar Amount	Total amount of the enrolment to be government funded.
Payment status	Lookup list	Status of payment for the enrolment.
Confirmation status	Lookup list	Confirmation status for the enrolment.
Commencing status	Lookup list	AVETMISS commencing status for the enrolment.
VET in schools	Yes or no	Whether this is a VET In Schools enrolment.
Report employer as location	Yes or no	Whether to report the enrolment's employer as the location of the enrolment in AVETMISS.
Online enrolment date	Date and time	Date that the enrolment was made online. Empty if it is not an online enrolment.
Occurrence ID	Whole number	ID of occurrence the enrolment belongs to. Empty for a non-occurrence enrolment.
Transfer history	Text Block	History of transfer of this enrolment between occurrences. Only applicable for occurrence enrolments that have been transferred.
VIC enrolment date	Date	Date when the student legally agreed to undertake the training and incur any related costs for the enrolment.
Program commencement date	Date	Victorian or Tasmanian training activity start date for the enrolment.
VIC PSTACD	Date	VIC Program Supervised Teaching Activity Completion Date for the enrolment.
VIC PUSH	Whole number	VIC Program Unique Supervised Hours for the enrolment.
VIC PUSH calculation method	Lookup list	How the enrolment's Program Unique Supervised Hours are automatically calculated for the enrolment.
VIC funding eligibility key	Text	VIC funding eligibility key for the enrolment.
VIC eligibility exemption	Yes or no	Whether the enrolment meets VIC eligibility exemption criteria.
VET Student Loan indicator	Yes or no	Whether enrolment has a VET Student Loan in VIC or TAS.
VIC VSN transfer	Yes or no	Whether to include the enrolment in VIC VSN transfers.
VIC eligibility	Yes or no	Whether evidence of student eligibility verified for the VIC enrolment.
VIC declaration	Yes or no	Whether student declaration signed in VIC.
NSW report type	Lookup list	How the NSW enrolment should be reported.
NSW enrolment status	Lookup list	Smart and Skilled reportable status of the NSW enrolment.
NSW provider calculator export	Yes or no	Whether the enrolment is to be included in NSW Smart and Skilled Provider Calculator exports, until it has a commitment ID.
QLD full time learning	Yes or no	Whether the enrolment is QLD full time learning.
WA intake number	Text	WA intake number for the enrolment.
WA fee model	Lookup list	How WA fees should be calculated for the enrolment.
ACT student file number	Text	ACT student file number for the enrolment.
Delivery modes	Text	Delivery modes for the enrolment. This is a string containing one letter per delivery mode, with the predominant delivery mode first.
VIC claims exclusion	Lookup list	Indicates whether the enrolment should be excluded from VIC claiming or invoicing, to opt-out of rejects for it.
Use enrolment employer as VIC workplace employer	Yes or no	Whether the enrolment's employer should be reported as the VIC workplace employer.
Commenced while at school	Lookup list	Indicates the "at school" status of the client at the time the enrolment was created.
VIC commencing program cohort not stated	Yes or no	Indicates whether the VIC commencing program cohort identifier is not stated.
Created date	Date and time	Date the record was created.
Last updated date	Date and time	Date the record was last updated.

Relations

Name	Description
Client	Client whom this enrolment belongs to.
Qualification	Qualification/course for the enrolment.
Enrolled units	Enrolled units in the enrolment.
Enrolled tasks	Enrolled tasks in this enrolment.
Location	Delivery location of enrolment.
Status	Status of enrolment.
Cancellation reason	Reason for the cancellation of the enrolment. Will be empty if not cancelled.
Employer	Employer associated with client enrolment.
Employer contact	Employer contact for the enrolment.
Events	Events linked to this client enrolment.
Awards	Awards linked to enrolment.
Organisation	Organisation this enrolment belongs to.
Division	Division for enrolment.
Enrolment type	Type of the enrolment.
Referral source	Referral source for enrolment.
Staff	Staff members assigned to enrolment.
Occurrence	Occurrence the client enrolment is in. Empty if this is not an occurrence enrolment.
Contract	Contract that the enrolment is on.
Placements	Placements associated with the enrolment.
Funding source	Funding source for the enrolment. Empty if not government funded.
Purchasing contract	Purchasing contract for the enrolment.
Delivery provider employer	Employer that is the delivery provider for the enrolment.
Vocation	Vocation for the enrolment.
Delivery type	AVETMISS delivery type of enrolment.
Fee exemption	Fee exemption type for the enrolment.
Fee exemption waiver	Fee exemption waiver type for the enrolment. Only used in VIC.
Study reason	Study reason for enrolment.
Specific funding identifier	Specific funding identifier for enrolment.
Funding model	Funding model for pricing for the enrolment.
Linked child enrolments	Client occurrence enrolments that are linked as children of this one.
Linked parent enrolments	Client enrolments that are linked as parents of this one.
ANZSIC	Australian and New Zealand Standard Industrial Classification for the enrolment.
Status history	Status history entries for the enrolment.
VIC superseded enrolment	Enrolment that is superseded by this enrolment.
VIC superseding enrolments	Enrolments that supersede this enrolment.
NSW Smart and Skilled enrolment	NSW Smart and Skilled data for the enrolment.
Related VET Student Loan enrolments	The client's VET Student Loan courses of study that are related to this enrolment.
Client classes	Client's classes that relate to this occurrence enrolment. Only relevant if this is an occurrence enrolment.
Payment history	Imported payment history for the enrolment and all units in it.
Pricing	Prices for the client enrolment.
Program enrolment	Victorian or Tasmanian program enrolment that is related to the enrolment.
A2E assessments	Esher House Assess2Educate (A2E) assessments for the enrolment.
File notes	File notes for the enrolment.
File links	File links belonging to the client enrolment.
VIC workplace employer	VIC workplace employer for the enrolment.
Agency employer	Employer that is assigned as the agency for the enrolment. Only available with the Agent Commissions Add-on.
Agent client	Client that is assigned as the agent for the enrolment. Only available with the Agent Commissions Add-on.
Enrolment LMS integrations	Details of the enrolment's transfer to LMS integrations.
Related CRICOS CoEs	CRICOS CoEs related to the client enrolment.
Specialisation	Specialisation of enrolment's qualification.
Employer enrolment	Employer enrolment that this enrolment is in as an employee enrolment.
VIC commencing program cohorts	VIC commencing program cohorts for enrolment.

Client enrolment staff

Staff assigned to a client enrolment.

Fields

Name	Type	Description
Primary	Yes or no	Whether this is the primary staff member for the enrolment.

Relations

Name	Description
Staff type	Type of staff member assigned to enrolment.
Staff	Staff member assigned to enrolment.
Client enrolment	Client enrolment the staff member is assigned to.

Client event

Holds events assigned to clients.

Fields

Name	Type	Description
Start date & time	Date and time	Start date & time of the client event.
Finish date & time	Date and time	Finish date & time of the client event. Will be empty for a single day/milestone event.
Complete	Yes or no	Whether this client event is complete.
Notes	Text Block	Notes for the client event.
Show in calendar	Yes or no	Whether to show this event in the calendar.
Document reference	Text	Reference to a document linked to the client event.
Date last complete	Date and time	Date the event was last completed.
Created date	Date and time	Date the record was created
Last updated date	Date and time	Date the record was last updated

Relations

Name	Description
Event type	The type of this client event.
Client	The client that this client event belongs to.
Enrolment	The enrolment that this client event is linked to.
Contract	Contract linked to client event.
Staff	Staff member assigned to client event.
Parent employer event	Employer event that the client event is grouped under.
User last complete	The user that last set this event to complete.
File notes	File notes for the client event.
File links	File links belonging to the client event.

Client external code

Holds client codes for each external system.

Fields

Name	Type	Description
Code	Text	Clients code in the external system.
Primary	Yes or no	Indicates the clients primary external code.

Relations

Name	Description
External system	The external system that the external code belongs to.

Client jobactive provider

Holds the Job Active provider details for each client.

Fields

Name	Type	Description
Archived	Yes or no	Whether the client jobactive provider is achived.

Relations

Name	Description
Employer	Jobactive provider employer.
Consultant contact	Jobactive provider consultant.
Site manager contact	Jobactive provider site manager.

Client prior education

Holds prior education for clients.

Fields

Name	Type	Description
Recognition identifier	Lookup list	Recognition identifier for client's prior education.

Relations

Name	Description
Prior education	Prior education for client.

Client skill

Holds skills belonging to clients.

Fields

Name	Type	Description
Date acquired	Date	Date the skill was acquired (start date).
Expiry date	Date	Date the client skill expires (end date).
Inactive	Yes or no	Whether the client skill is inactive.
Description	Text Block	Description of the client skill.

Relations

Name	Description
Skill	Skill that the client has.
File links	File links belonging to the client skill.

Contract

Holds contracts, which represent apprenticeships and traineeships.

Fields

Name	Type	Description
Start date	Date	Start date of contract.
Finish date	Date	Finish date of contract.
Code	Text	Code of contract. The exact meaning depends on the state the contract is in: VIC: Epsilon Training Contract Id QLD: Regn No. NSW: TCID/TAID WA: WAAMS No. SA: COT No. TAS: Trg Agmt No. ACT: Sequence No.
Delta student number	Text	The Delta student number for the contract.
Postcode	Text	Postcode of contract.
Date of status change	Date	Date of status change for the contract.
Notes	Text Block	Notes for the contract.
Industry award	Text	Industry award for the contract.
Full time	Yes or no	Whether the contract is full time.
Prior training credit	Yes or no	Whether the contract has prior training credit.

Relations

Name	Description
Client	Client that is on the contract.
Employer	Employer that is on the contract.
Qualification	Qualification/course for the contract.
State	State the contract is in.
Status	Status of the contract.
Enrolments	Client enrolments on the contract.
Contract type	Type of the contract.
Employer contact	Client that is the employer contact for the contract.
Organisation	Organisation the contract belongs to.
Cancellation reason	Reason for cancellation of the contract.
Vocation	Vocation recorded on the contract.
RTO employer	Employer that is the RTO for the contract.
ANP employer	Employer that is the Apprenticeship Network Provider (ANP) for the contract.
Events	Events linked to contract.
Staff	Staff assigned to the contract.
Placements	Placements associated with the contract.
File links	File links belonging to the contract.

Contract staff

Staff assigned to a contract.

Fields

Name	Type	Description
Primary	Yes or no	Whether this is the primary staff member for the contract.

Relations

Name	Description
Staff type	Type of staff member assigned to contract.
Staff	Staff member assigned to contract.
Contract	Contract the staff member is assigned to.

Contract type

Holds types of contracts.

Fields

Name	Type	Description
Name	Text	Name of contract type.
Code	Text	Code of contract type.
Archived	Yes or no	Whether the contract type is archived.
Description	Text Block	Description of contract type.

Cost type

Holds cost types that can be assigned to occurrences.

Fields

Name	Type	Description
Name	Text	Name of cost type.
Code	Text	Code of cost type.
Requires staff member	Yes or no	Whether the cost type requires a staff member to be selected when assigned to an occurrence.
Description	Text Block	Description of cost type.
Archived	Yes or no	Whether the cost type is archived.

Relations

Name	Description
Ledger	Ledger of cost type.

Country

Holds countries.

Fields

Name	Type	Description
Name	Text	Name of country.
Code	Text	AVETMISS code of country.
Archived	Yes or no	Whether the country is archived.

Credential

Holds definitions of credentials that can be assigned to staff members.

Fields

Name	Type	Description
Code	Text	Code of credential.
Name	Text	Name of credential.
Status	Lookup list	Status of credential.
Expiry months	Whole number	Number of months after which this credential expires. 0 for no expiry.
Archived	Yes or no	Whether the credential is archived.
Notes	Text Block	Notes for credential.

Relations

Name	Description
Credential type	Type of credential.
Capability	Capability of the credential.
File links	File links belonging to the credential.

Credential type

Holds types of credentials.

Fields

Name	Type	Description
Name	Text	Name of credential type.

Credit term

Contains credit terms for invoices.

Fields

Name	Type	Description
Name	Text	Name of credit term.
Code	Text	Code of credit term.
Days	Whole number	Days of credit term.
Calculation method	Lookup list	How the days are applied to calculate invoice due dates.
Default for new clients	Yes or no	Whether the credit term is the default for new clients.
Default for new employers	Yes or no	Whether the credit term is the default for new employers.
Archived	Yes or no	Whether the credit term is archived.
Notes	Text Block	Notes for credit term.

CRICOS change

Holds changes of course for CRICOS CoEs.

Fields

Name	Type	Description
Status of change	Lookup list	Status of the change for the CRICOS CoE.
Application date	Date	Application date for the change to the CRICOS CoE.
Notes	Text Block	Notes for the change to the CRICOS CoE.
Has completed unit	Yes or no	Flag to indicate that the student has completed a unit in the current CRICOS CoE.
RPL or CT applies	Yes or no	Flag to indicate that RPL or Credit Transfer will apply to the new CRICOS CoE.
Interviewed	Yes or no	Flag to indicate that an interview was conducted.
Approved by RTO	Yes or no	Flag to indicate that the change to the CRICOS CoE has been approved by the RTO.
Approval date	Date	Approval date of the change of the CRICOS CoE.
Effective date	Date	Date of effect of the change of course.
Adjust duration	Yes or no	Flag to indicate that duration of the CRICOS CoE needs adjustment.
Created date	Date	Date the change of CRICOS CoE record was created.
Last updated date	Date	Date the change of CRICOS CoE record was last updated.

Relations

Name	Description
Change approved by	Staff member who approved the change to the CRICOS CoE.
Change reason	Reason for the change to the CRICOS CoE.
File links	File links belonging to the CRICOS CoE change.

CRICOS CoE

Holds CRICOS CoEs (Confirmations of Enrolment) for clients.

Fields

Name	Type	Description
At-risk	Yes or no	Flag to indicate that the CRICOS CoE is at-risk.
PRISMS update required	Yes or no	Flag to indicate that the CRICOS CoE requires an update in PRISMS.
Code	Text	Code of the CRICOS CoE.
CRICOS Status	Lookup list	Status of the CRICOS CoE.
Start date	Date	Start date of the CRICOS CoE.
End date	Date	End date of the CRICOS CoE.
Application date	Date	Application date of the CRICOS CoE.
Approval date	Date	Approval date of the CRICOS CoE.
Agent commission	Dollar Amount	Agent commission amount.
Agent is paid	Yes or no	Flag to indicate that the CRICOS agent has been paid.
Agent paid date	Date	Date that the commission was paid to the CRICOS agent.
Is principle CoE	Yes or no	Flag to indicate that this is the principal CRICOS CoE for the client.
Application comments	Text Block	Application notes for the CRICOS CoE.
Has overseas health cover	Yes or no	Flag to indicate that overseas health cover is being arranged.
OS health cover start date	Date	Start date of the overseas health cover (OSHC).
OS health cover end date	Date	End date of the overseas health cover (OSHC).
OS health cover cost	Dollar Amount	Cost of the overseas health cover (OSHC).
Is under 18	Yes or no	Flag to indicate that the student is under 18 on commencement of the CRICOS CoE.
Welfare responsibility	Yes or no	Flag to indicate that the CRICOS provider is accepting responsibility for approving welfare arrangements.
Welfare start date	Date	Start date of welfare arrangement for an under 18 CRICOS student.
Welfare end date	Date	End date of welfare arrangement for an under 18 CRICOS student.
Welfare notes	Text Block	Description of CRICOS welfare.
Tuition fee	Dollar Amount	Total tuition fee amount for the CRICOS CoE.
Has pre-paid	Yes or no	Flag to indicate that the student pre-paid some initial fees - either tuition fees or non-tuition fees.
Has pre-paid over half	Yes or no	Flag to indicate that the student elected to pre-pay more than 50% of their total tuition fee.
Pre-paid initial date	Date	Date the initial pre-paid tuition fee was received.
Pre-paid start date	Yes or no	Start date of initial pre-paid tuition fee.
Pre-paid end date	Date	End date of initial pre-paid tuition fee.
Pre-paid non-tuition amount	Dollar Amount	Pre-paid non-tuition fee amount.
Pre-paid tuition amount	Dollar Amount	Initial pre-paid tuition fee amount.
English is exempt	Yes or no	Flag to indicate that the student is exempt from providing evidence of English Language proficiency.
English test done	Yes or no	Flag to indicate that the student has completed an English test.
English test score	Decimal number	English test score.
English test date	Date	Date of Englaih test.
English other test done	Yes or no	Flag to indicate that the RTO used other means to ensure the student has met the English language requirements for the course.
English other test notes	Text Block	Notes on other forms of English testing.
Applied in Aust	Yes or no	Flag to indicate that the student was in Australia when applying for the CRICOS CoE.
Previous RTO name	Text	Name of the RTO for the previous student enrolment.
Previous RTO months	Whole number	Number of months that the student was with the RTO for their previous enrolment.
Released from previous RTO	Yes or no	Flag to indicate that a release letter has been obtained from the RTO for the previous student enrolment.
Release letter date	Date	Date the release letter was obtained from the RTO for the previous student enrolment.
Immigration office	Text	Immigration office for Visa application.
Agreement is signed	Yes or no	Flag to indicate that the student agreement has been signed.
Agreement received date	Date	Date the student agreement was received.
Is student in PRISMS	Yes or no	Flag to indicate that the student details have been entered into PRISMS.
Is CoE submitted to PRISMS	Yes or no	Flag to indicate that the CRICOS CoE has been submitted to PRISMS for approval.
CoE is issued	Yes or no	Flag to indicate that the CRICOS CoE has been issued.
Issued date	Date	Date the CRICOS CoE was issued.
RPL or CT approved	Yes or no	Flag to indicate that RPL or Credit Transfer for the student has been approved.
RPL or CT approval date	Date	Date that the RPL or Credit Transfer for the student was approved.
RPL or CT changes	Yes or no	Flag to indicate that changes to the CRICOS CoE are required due to RPL or Credit Transfer.
Has learning issues	Yes or no	Flag to indicate that the student has learning difficulties or LLN issues have been reported.
Learning issues notes	Text Block	Description of learning difficulties or LLN issues.
Learning issues action needed	Yes or no	Flag to indicate that action needs to be taken for learning difficulties or LLN issues.
Notes	Text Block	Additional comments for the CRICOS CoE.
Created date	Date	Date the CRICOS CoE was created.
Last updated date	Date	Date the CRICOS CoE was last updated.

Relations

Name	Description
Client	Client that the CoE belongs to.
CRICOS Course	CRICOS course for the CoE.
Location	Location for the delivery of the CRICOS course.
Organisation	Organisation for the CRICOS CoE .
Approved by	Staff member who approved the CRICOS CoE.
Delivery provider	Third party employer who delivers the CRICOS CoE.
Referring agency	Employer who is the CRICOS agent that refers the student.
RPL/CT approved by	Staff member who approved the RPL or CT for the CRICOS CoE.
Type of CoE	The type of the CoE (onshore, offshore).
Welfare stay type for Under 18	The type of welfare stay for an under 18 CRICOS student.
Overseas healthcare provider	Overseas healthcare provider for the CRICOS CoE.
English test type	Type ot the English test undertaken by the CRICOS client.
English test exemption reason	The reason for the CRICOS student being exempt from providing evidence of English Language proficiency.
Changes	Changes of course for the CRICOS CoE.
Deferrals	Deferrals for the CRICOS CoE.
Leaves of absence	Leaves of absence for the CRICOS CoE.
Risk assessments	At-risk assessments for the CRICOS CoE.
Suspensions	Suspensions for the CRICOS CoE.
Terminations	Terminations for the CRICOS CoE.
Related enrolments	Enrolments related to the CRICOS CoE.
English other test type	Type of other English testing undertaken by the CRICOS client.
File links	File links belonging to the CRICOS CoE.

CRICOS course

Holds CRICOS course details for a qualification.

Fields

Name	Type	Description
CRICOS course code	Text	CRICOS course code.
Duration	Whole number	Duration in weeks of the CRICOS course.
Tuition fee	Dollar Amount	Standard total tuition fee amount for the CRICOS course.
Non-tuition fee	Dollar Amount	Standard total non-tuition fee amount for the CRICOS course.
Is dual qualification	Yes or no	Flag to indicate that the CRICOS course is a dual qualification.
Is foundation course	Yes or no	Flag to indicate that the CRICOS course is a foundation course.
Has work	Yes or no	Flag to indicate that the CRICOS course has a work component.
Work hours	Whole number	Number of work hours per week for the CRICOS course.
Work weeks	Whole number	Number of work weeks for the CRICOS course.

Relations

Name	Description
Language	Language of the CRICOS course.
Field of education	Field of education of the CRICOS course.
Regulator	Regulator for the CRICOS course.
File links	File links belonging to the CRICOS course.

CRICOS deferral

Holds course deferrals for CRICOS CoEs.

Fields

Name	Type	Description
Status of deferral	Lookup list	Status of the deferral for the CRICOS CoE.
Start date	Date	Start date for the deferral to the CRICOS CoE.
End date	Date	End date for the deferral to the CRICOS CoE.
Initiator	Lookup list	Initiator of the deferral of the CRICOS CoE.
Notes	Text Block	Notes for the deferral to the CRICOS CoE.
Term has commenced	Yes or no	Flag to indicate that the academic term has already commenced.
Approved by RTO	Yes or no	Flag to indicate that the deferral application has been approved by the RTO.
Lodgement date	Date	Lodgement date for the application to defer the CRICOS CoE.
Is in Australia	Yes or no	Flag to indicate that the student is in Australia when the deferral application is lodged.
Approval date	Date	Approval date of the deferral of the CRICOS CoE.
Impacts enrolments	Yes or no	Flag to indicate that the deferral impacts this or subsequent enrolments.
Created date	Date	Date the deferral of CRICOS CoE record was created.
Last updated date	Date	Date the deferral of CRICOS CoE record was last updated.

Relations

Name	Description
Deferral approved by	Staff member who approved the deferral to the CRICOS CoE.
Deferral by student reason	Reason for a student initiated deferral of the CRICOS CoE.
Deferred by college reason	Reason for a college initiated deferral of the CRICOS CoE.
File links	File links belonging to the CRICOS CoE deferral.

CRICOS leave

Holds leaves of absence for CRICOS CoEs.

Fields

Name	Type	Description
Status of Leave	Lookup list	Status of the leave of absence for the CRICOS CoE.
Start date	Date	Start date for the leave of absence for the CRICOS CoE.
End date	Date	End date of the leave of absence for the CRICOS CoE.
Notes	Text Block	Notes for the leave of absence for the CRICOS CoE.
Allowed	Yes or no	Flag to indicate that the leave of absence is within the allowable period as per RTO policy
Approved by RTO	Yes or no	Flag to indicate that the leave of absence for the CRICOS CoE has been approved by the RTO.
Approval date	Date	Approval date of the leave of absence for the CRICOS CoE.
Impacts enrolments	Yes or no	Flag to indicate that the leave of absence impacts this or subsequent enrolments.
Taken without approval	Yes or no	Flag to indicate that the student took the leave of absence without approval.
Created date	Date	Date the leave of absence record for the CRICOS CoE was created.
Last updated date	Date	Date the leave of absence record for the CRICOS CoE was last updated.

Relations

Name	Description
Leave approved by	Staff member who approved the leave of absence for the CRICOS CoE.
File links	File links belonging to the CRICOS CoE leave of absence.

CRICOS overseas healthcare provider

Holds CRICOS overseas healthcare providers.

Fields

Name	Type	Description
Archived	Yes or no	Whether overseas healthcare provider is archived.
Name	Text	Name of the CRISCOS overseas healthcare provider.
Monthly cost	Decimal number	Cost amount per month for the overseas healthcare provider.

CRICOS risk

Holds at-risk assessments for CRICOS CoEs.

Fields

Name	Type	Description
Status of risk assessment	Lookup list	Status of the at-risk assessment for the CRICOS CoE.
Assessment Date	Date	Date for the at-risk assessment for the CRICOS CoE.
Is at-risk	Yes or no	Flag to indicate that student is considered "at risk" of not completing the CRICOS CoE within the expected duration.
At-risk date	Date	Date that the student was identified as at-risk.
Notes	Text Block	Notes for the at-risk assessment for the CRICOS CoE.
Has intervention	Yes or no	Flag to indicate that the at-risk intervention strategies been implemented.
Remains at-risk	Yes or no	Flag to indicate that the student was still considered at-risk after intervention strategies been implemented.
Cleared date	Date	Date that the student was cleared as being at-risk.
Impacts enrolments	Yes or no	Flag to indicate that the at-risk assessment impacts this or subsequent enrolments.
Created date	Date	Date the at-risk assessment record for the CRICOS CoE was created.
Last updated date	Date	Date the at-risk assessment record for the CRICOS CoE was last updated.

Relations

Name	Description
Intervention stage	The stage when the student was considered at rick of not completing the CRICOS CoE on time.
Actions	Actions for the CRICOS at-risk assessment.
File links	File links belonging to the CRICOS CoE risk assessment.

CRICOS risk action

Holds actions that were performed for a CRICOS CoE at-risk assessment.

Fields

Name	Type	Description
Phase	Lookup list	Phase of the action.
Action date	Date	Date action recorded.

Relations

Name	Description
Action type	Actions linked to the risk assessment.

CRICOS suspension

Holds suspensions of study for CRICOS CoEs.

Fields

Name	Type	Description
Status of suspension	Lookup list	Status of the suspension for the CRICOS CoE.
Start date	Date	Start date for the suspension to the CRICOS CoE.
End date	Date	End date of the suspension of the CRICOS CoE.
Initiator	Lookup list	Initiator of the suspension to the CRICOS CoE.
Notes	Text Block	Notes for the suspension to the CRICOS CoE.
Approved by RTO	Yes or no	Flag to indicate that the suspension to the CRICOS CoE has been approved by the RTO.
Approval date	Date	Approval date of the suspension of the CRICOS CoE.
Have itinerary	Yes or no	Flag to indicate that travel plans have been provided.
Impacts enrolments	Yes or no	Flag to indicate that the at-risk assessment impacts this or subsequent enrolments.
Created date	Date	Date the suspension of the CRICOS CoE record was created.
Last updated date	Date	Date the suspension of the CRICOS CoE record was last updated.

Relations

Name	Description
File links	File links belonging to the CRICOS CoE suspension.

CRICOS termination

Holds course terminations for CRICOS CoEs.

Fields

Name	Type	Description
Status of termination	Lookup list	Status of the termination for the CRICOS CoE.
Is early completion	Yes or no	Flag to indicate that the termination is due to the early completion of the CRICOS CoE.
Initiator	Lookup list	Initiator of the termination of the CRICOS CoE.
Notes	Text Block	Notes for the termination of the CRICOS CoE.
Applicaton received	Yes or no	Flag to indicate that a student initiated termination application has been received by the RTO.
Applicaton received date	Date	Date that a student initiated termination application has been received by the RTO.
Applicaton approved	Yes or no	Flag to indicate that a student initiated termination application has been approved by the RTO.
Process complete	Yes or no	Has an application for termination of enrolment been received?
Letter sent	Yes or no	Has a letter of intention to terminate the enrolment been sent to the student?
Letter sent date	Date	Date the letter of intention to terminate the CRICOS CoE was sent to the student.
Response received	Yes or no	Has the student responded to the letter of intention to terminate the enrolment?
Response date	Date	Date of response to the letter of intention to terminate the CRICOS CoE
Response dismissed	Yes or no	Is the student's enrolment to be terminated after reviewing the response
Response expired - Treminate	Yes or no	Flag to indicate that 20 working days have lapsed since the intention to terminate letter was sent, and the terminated is to proceed.
Approval date	Date	Approval date of the termination of the CRICOS CoE.
Effective date	Date	Date of effect of the termination.
Created date	Date	Date the termination of CRICOS CoE record was created.
Last updated date	Date	Date the termination of CRICOS CoE record was last updated.

Relations

Name	Description
File links	File links belonging to the CRICOS CoE termination.

CRICOSList change reason

Holds reasons for a change to a CRICOS CoE.

Fields

Name	Type	Description
Name	Text	Display name of the CoE change reason list item

CRICOSList CoE type

Holds types of CRICOS CoE.

Fields

Name	Type	Description
Name	Text	Display name of the CoE type list item

CRICOSList college deferral reason

Holds reasons for a college initiated deferral of a CRICOS CoE.

Fields

Name	Type	Description
Name	Text	Display name of the college initiated deferral reason list item

CRICOSList college suspension reason

Holds reasons for a college initiated suspension of a CRICOS CoE.

Fields

Name	Type	Description
Name	Text	Display name of the college initiated suspension reason list item

CRICOSList college termination reason

Holds reasons for a college initiated termination of a CRICOS CoE.

Fields

Name	Type	Description
Name	Text	Display name of the college initiated termination reason list item

CRICOSList English test exemption reason

Holds CRICOS reasons for exemption from English testing.

Fields

Name	Type	Description
Name	Text	Display name of the English test exemption reason list item

CRICOSList English test type

Holds CRICOS English test types.

Fields

Name	Type	Description
Name	Text	Display name of the English test type list item

CRICOSList other English testing type

Holds CRICOS types of other English testing.

Fields

Name	Type	Description
Name	Text	Display name of the other English test type list item

CRICOSList regulator

Holds CRICOS regulators.

Fields

Name	Type	Description
Name	Text	Display name of the regulator list item

CRICOSList risk action type

Holds types of actions for the CRICOS at-risk assessment.

Fields

Name	Type	Description
Name	Text	Display name of the risk action type list item

CRICOSList risk intervention stage

Holds intervention stages for CRICOS at-risk assessments.

Fields

Name	Type	Description
Name	Text	Display name of the intervention stage list item

CRICOSList student deferral reason

Holds reasons for a student initiated deferral of a CRICOS CoE.

Fields

Name	Type	Description
Name	Text	Display name of the student initiated deferral reason list item

CRICOSList student suspension reason

Holds reasons for a student initiated suspension of a CRICOS CoE.

Fields

Name	Type	Description
Name	Text	Display name of the student initiated suspension reason list item

CRICOSList student termination reason

Holds reasons for a student initiated termination of a CRICOS CoE.

Fields

Name	Type	Description
Name	Text	Display name of the student initiated termination reason list item

CRICOSList under 18 stay

Holds CRICOS under18 stay types.

Fields

Name	Type	Description
Name	Text	Display name of the under18 welfare stay list item

Delivery strategy

Holds delivery strategies for units. Used mainly in WA.

Fields

Name	Type	Description
Name	Text	Name of delivery strategy.
Code	Text	Code of delivery strategy.
Archived	Yes or no	Whether delivery strategy is archived.
Description	Text Block	Description of delivery strategy.

Delivery type

Holds AVETMISS delivery types.

Fields

Name	Type	Description
Name	Text	Name of delivery type.
Code	Text	Code of delivery type.

Disability

Holds disability entries.

Fields

Name	Type	Description
Name	Text	The name of the disability.
Code	Text	The AVETMISS code of the disability.

Division

Divisions are a hierarchical structure. Clients are assigned to a division, and security access is granted to divisions to control which users have access to client's records.

Fields

Name	Type	Description
Name	Text	Name of the division.
Code	Text	Code of the division.
Archived	Yes or no	Whether this division is archived.
Description	Text Block	Description of division.

Relations

Name	Description
Parent division	Division that is the parent of this one.
Child divisions	Divisions that are children of this one.
Ancestor divisions	Divisions that are an ancestor of this one. That is, divisions that are a parent of this one, or a parent of a parent of this one etc, all the way up the division tree. Note: This will also include the division you are starting with.
Descendant divisions	Divisions that are a descendant of this one. That is, divisions that are a child of this one, or a child of a child of this one etc, all the way down the division tree. Note: This will also include the division you are starting with.

Employer

Holds companies.

Fields

Name	Type	Description
ID	Whole number	Unique ID of the employer.
Name	Text	Unique name of the employer.
Legal name	Text	Legal name of employer.
Code	Text	User code of employer.
Email	Text	Email address of employer.
Phone	Text	Phone number of employer.
Mobile	Text	Mobile phone number of employer.
Fax	Text	Fax number of employer.
Website URL	Text	Website URL address for employer.
ABN	Text	ABN of employer.
ACN	Text	ACN of employer.
External code	Text	External code of employer.
Prefix	Text	Client code prefix for employer.
Type	Lookup list	Whether employer is an RTO (delivery provider) or AAC (Australian Apprenticeships Centre).
Number of employees	Whole number	Number of employees for employer.
Exclude from marketing	Yes or no	Whether the employer is excluded from marketing emails and SMS.
Notes	Text Block	Notes for the employer.
Problem payer	Yes or no	Whether the employer is flagged as a problem payer.
Address type	Lookup list	Type of employer address.
International business address	Text Block	International business address of the employer.
International postal address	Text Block	International postal address of the employer.
Archived	Yes or no	Whether the employer is archived.
Is agency	Yes or no	Whether this employer is an agency.
Date created	Date and time	Date the record was created.
Last updated date	Date and time	Date the record was last updated.

Relations

Name	Description
Employer type	Type of the employer.
Business address	Business address of the employer, in AVETMISS 7 format.
Postal address	Postal address of the employer, in AVETMISS 7 format.
Employees	Employee clients of the employer.
Events	Events for the employer.
Attributes	Attributes assigned to the employer.
Associated client enrolments	Client enrolments (contract, non-contract and occurrence enrolments) that are linked to the employer.
Associated occurrences	Occurrences the employer is related to.
Contracts	Contracts for the employer.
Placements	Workplace placements for the employer.
Delivery provider for enrolments	Client enrolments where this employer is the delivery provider.
Delivery provider for enrolled units	Enrolled units where this employer is the delivery provider.
Parent employer	Employer that is the parent of this one.
Child employers	Employers that are children of this one.
Employer contacts	Contact clients for the employer.
ANZSIC	ANZSIC for the employer.
Holding	Amounts transferred to or from holding for the employer.
Branches	Branches of the employer.
International business address country	Country of the international business address for the employer.
International postal address country	Country of the international postal address for the employer.
External codes	External system codes of the employer.
File notes	File notes for the employer.
Invoices	Invoices made out to the employer.
File links	File links belonging to the employer.
Credit terms	Default credit terms for employer.
Agency details	Agency details for the employer.
Payment plans	Payment plan accounts for the employer.

Employer agency details

Contains agency details about an employer.

Fields

Name	Type	Description
Agency ID	Text	MARA/overseas education agent ID for the agency.
Agency type	Lookup list	Type of agency - onshore or offshore.
Been appointed	Yes or no	Flag to indicate that the agency has been appointed.
Agreement signed	Yes or no	Flag to indicate that the agency agreement has been signed.
Start date	Date	Start date of the agency agreement.
Expiry date	Date	End date of the agency agreement.
Approval date	Date	Approval date of the agency agreement.
Conditions	Text Block	Special conditions on the agency.
On RTO website	Yes or no	Flag to indicate that the agentcy is listed on the RTO's website.

Relations

Name	Description
Agency approver	Staff member who approved the agency agreement.
Employer	Employer details for the agency.
CRICOS CoEs	CRICOS confirmations of enrolment for the agency.

Employer attribute

Holds attributes assigned to employers.

Fields

Name	Type	Description
Notes	Text Block	Notes for the attribute assigned to the employer.
Created date	Date and time	Date that this attribute was assigned to this employer.

Relations

Name	Description
Attribute	Attribute that is assigned to the employer.
File links	File links belonging to the employer attribute.

Employer branch

Holds branches for employers.

Fields

Name	Type	Description
Name	Text	Name of branch.
Code	Text	Code of branch.
Archived	Yes or no	Whether the branch is archived.
Description	Text Block	Description of branch.
Address type	Lookup list	Type of the branch's address.
International address	Text Block	International address of the branch.

Relations

Name	Description
Region	Region that the branch belongs to.
Address	Address of the branch.
File links	File links belonging to the employer branch.

Employer contact

Holds client contacts for employers.

Fields

Name	Type	Description
Is primary	Yes or no	Whether this client is the primary contact for this employer.
Is agent	Yes or no	Whether this employer contact is an agent.
Is accounts contact	Yes or no	Whether this client is the accounts contact for this employer.

Relations

Name	Description
Employer	Employer that has this contact.
Client	Client that is a contact for the employer.
Contact for client enrolments	Client enrolments this client is a contact on.
Contact for occurrences	Occurrences this client is the employer contact for.
Contact for contracts	Contracts this client is a contact on.
Contact for placements	Placements the client is a contact for.
Contact for payment plans	Payment plan accounts that the employer contact is linked to.

Employer enrolment

Holds employer enrolments.

Fields

Name	Type	Description
ID	Whole number	ID of enrolment.
Occurrence ID	Whole number	ID of occurrence the enrolment belongs to. Empty for a non-occurrence enrolment.
Type	Lookup list	Type of the enrolment.
Start date	Date	Start date of enrolment.
Finish date	Date	Finish date of enrolment.
Amount	Dollar Amount	Total pricing amount for the enrolment, including any GST.
GST	Dollar Amount	Total GST pricing amount for the enrolment.
Amount paid	Dollar Amount	Total amount paid for the enrolment.
Amount adjusted	Dollar Amount	Total amount adjusted from the enrolment.
Government amount	Dollar Amount	Total amount of the enrolment to be government funded.
Payment status	Lookup list	Status of payment for the enrolment.
Confirmation status	Lookup list	Confirmation status for the enrolment.
Date of status change	Date	Date that the status of the enrolment was last changed.
Notes	Text Block	Notes for enrolment.
Created date	Date and time	Date the record was created.
Last updated date	Date and time	Date the record was last updated.

Relations

Name	Description
Employer	Employer associated with employer enrolment.
Employee enrolments	Employee enrolments for this employer enrolment.
Location	Delivery location of enrolment.
Occurrence	Occurrence the client enrolment is in. Empty if this is not an occurrence enrolment.
Status	Status of enrolment.
Cancellation reason	Reason for the cancellation of the enrolment. Will be empty if not cancelled.
Organisation	Organisation this enrolment belongs to.
Division	Division for enrolment.
Employer contact	Employer contact for the enrolment.
Enrolment type	Type of the enrolment.
Pricing	Prices for the client enrolment.
Staff	Staff members assigned to enrolment.
Funding model	Funding model for pricing for the enrolment.
Referral source	Referral source for enrolment.
Delivery provider employer	Employer that is the delivery provider for the enrolment.
Vocation	Vocation for the enrolment.
Status history	Status history entries for the enrolment.
File notes	File notes for the enrolment.
File links	File links belonging to the employer enrolment.

Employer event

Holds events assigned to employers.

Fields

Name	Type	Description
Start date & time	Date and time	Start date & time of the employer event.
Finish date & time	Date and time	Finish date & time of the employer event. Will be empty for a single day/milestone event.
Complete	Yes or no	Whether this employer event is complete.
Notes	Text Block	Notes for the employer event.
Show in calendar	Yes or no	Whether to show this event in the calendar.
Document reference	Text	Reference to a document linked to the employer event.
Date last complete	Date and time	Date the event was last completed.

Relations

Name	Description
Event type	The type of this employer event.
Staff	Staff member assigned to employer event
Client events	Client events that are grouped under the employer event.
User last complete	The user that last set this event as complete.
File notes	File notes for the employer event.
File links	File links belonging to the employer event.

Employer external code

Holds employer codes for each external system.

Fields

Name	Type	Description
Code	Text	Employers code in the external system.
Primary	Yes or no	Indicates the employers primary external code.

Relations

Name	Description
External system	The external system that the external code belongs to.

Employer type

Holds types of employers.

Fields

Name	Type	Description
Name	Text	Unique name of the employer type.
Code	Text	Code of the employer type.
Description	Text Block	Notes for the employer type.
Archived	Yes or no	Whether the employer type is archived.
Jobactive	Yes or no	Whether the employer type represents Jobactive employers.

Employment category

Holds AVETMISS employment categories (labour force statuses).

Fields

Name	Type	Description
Name	Text	Name of employment category.
Code	Text	AVETMISS code of employment category.

Enrolled unit

Holds enrolled units for client enrolments.

Fields

Name	Type	Description
Start date	Date	Start date of enrolled unit result.
Finish date	Date	Finish date of enrolled unit result.
Reportability	Lookup list	Reportability of the enrolled unit.
Percentage	Whole number	Percentage result for the enrolled unit. -1 if no percentage is recorded.
Points	Whole number	Number of points for the enrolled unit. -1 if no points are recorded.
Hours	Whole number	Number of hours for the enrolled unit.
Hours customised	Yes or no	Whether the number of hours on this enrolled unit were changed from the default for the unit.
Withdrawn hours	Whole number	Number of actual hours for a withdrawn unit.
Notes	Text Block	Notes for the enrolled unit.
Claim date	Date	Date that the enrolled unit was claimed.
Paid date	Date	Date the enrolled unit was paid.
Amount	Dollar Amount	Total pricing amount for the enrolled unit, including any GST.
GST	Dollar Amount	GST amount of the enrolled unit.
Government amount	Dollar Amount	Total of government pricing amounts for the enrolled unit.
Tuition fee amount	Dollar Amount	Amount of the tuition fee last reported for the enrolled unit.
Expiry date	Date	Expiry date of the enrolled unit.
Sequence	Whole number	Sequence number for the enrolled unit.
Start order	Whole number	Starting order of the enrolled unit.
Stage	Whole number	Stage number of the enrolled unit.
Planned start date	Date	Planned start date of enrolled unit.
Planned finish date	Date	Planned finish date for the enrolled unit.
Assessment mode (Old)	Text	Old assessment mode for the enrolled unit. Replaced by Assessment modes.
Date 1	Date	Date 1 for the enrolled unit.
Comment 1	Text	Comment 1 for the enrolled unit.
Date 2	Date	Date 2 for the enrolled unit.
Comment 2	Text	Comment 2 for the enrolled unit.
Date 3	Date	Date 3 for the enrolled unit.
Comment 3	Text	Comment 3 for the enrolled unit.
Date 4	Date	Date 4 for the enrolled unit.
Comment 4	Text	Comment 4 for the enrolled unit.
Date 5	Date	Date 5 for the enrolled unit.
Comment 5	Text	Comment 5 for the enrolled unit.
Commencing status	Lookup list	AVETMISS commencing status for the enrolled unit.
VIC enrolment date	Date	Date when the student legally agreed to undertake the training and incur any related costs for the enrolled unit.
VIC program commencement date	Date	Victorian training activity start date for the enrolled unit.
VIC funding eligibility key	Text	VIC funding eligibility key for the enrolled unit.
VIC eligibility exemption	Yes or no	Whether the enrolled unit meets VIC eligibility exemption criteria.
VIC VET FEE-HELP	Yes or no	Whether enrolled unit is being delivered under VET FEE-HELP in VIC.
Delivery modes	Text	Delivery modes for the enrolled unit. This is a string containing one letter per delivery mode, with the predominant delivery mode first.
WA funding removed	Yes or no	Whether WA funding has been removed for the enrolled unit.
WA employer invoiced	Yes or no	Whether an employer has been invoiced for this enrolled unit.
Date result last recorded	Date and time	Date that a result was last recorded for the enrolled unit.
Date result last reset	Date	Date when this enrolled unit's result was last reset. Empty if the result has never been reset.
Release	Text	Release number of enrolled unit.
VIC claims exclusion	Lookup list	Indicates whether the enrolled unit should be excluded from VIC claiming or invoicing, to opt-out of rejects for it.
Date created	Date and time	Date the record was created.
Last updated date	Date and time	Date the record was last updated.

Relations

Name	Description
Enrolment	Enrolment that the unit is in.
Unit	Unit that is in the enrolment.
Result type	Result type of the enrolled unit. Empty if it does not have a result.
Qualification	Qualification/course for the enrolled unit.
Awards	Awards linked to enrolled unit.
Staff	Staff member associated with the enrolled unit.
Delivery strategy	Delivery strategy for the enrolled unit.
Funding source	Funding source for the enrolled unit. Empty if not government funded.
Purchasing contract	Purchasing contract for the enrolled unit.
Delivery type	AVETMISS delivery type for the enrolled unit.
Location	Location for the delivery of the enrolled unit.
Study reason	Study reason for the enrolled unit.
Fee exemption	Fee exemption for the enrolled unit.
Fee exemption waiver	Fee exemption waiver for the enrolled unit. Only used in VIC.
ANZSIC	Australian and New Zealand Standard Industrial Classification for the enrolled unit.
Delivery provider employer	Delivery provider employer for the enrolled unit.
Staff last recorded result	Staff member that last recorded a result for the enrolled unit.
Related VET Student Loan units of study	Client's VET Student Loan units of study that are related to this enrolled unit.
Task enrolments	Enrolled tasks linked to the enrolled unit.
Payment history	Imported payment history for the enrolled unit.
Pricing	Enrolment pricing for enrolled unit.
Unit cluster	Cluster the unit came from.
File notes	File notes for the enrolled unit.
Assessment modes	Assessment modes of the enrolled unit.
File links	File links belonging to the enrolled unit.
Placement	Placement linked to the enrolled unit.

Enrolment price

Contains prices for enrolments and contracts.

Fields

Name	Type	Description
Amount	Dollar Amount	Amount of enrolment price, including any GST.
GST	Dollar Amount	GST amount of enrolment price.
Surcharge amount	Dollar Amount	Amount of the surcharge, which is included in the total Amount.
Surcharge GST	Dollar Amount	GST of the surcharge, which is included in the total GST.

Relations

Name	Description
Invoice item	Invoice item that the enrolment price is invoiced in, or is scheduled to be invoiced in.
Client enrolment	Client enrolment that the price is on. Each price will have either a Client Enrolment or Contract set, not both.
Contract	Contract that the price is on. Each price will have either a Client Enrolment or Contract set, not both.
Pricing item	Pricing item for enrolment price. Each price will have either a Pricing Item or an Inventory Item, not both.
Inventory item	Inventory item for enrolment price. Each price will have either a Pricing Item or an Inventory Item, not both.
Enrolled unit	Enrolled unit that is being priced. Will not be specified if the price is not at the enrolled unit level.
VSL unit of study	VET Student Loans unit of study that is being priced. Will not be specified if the price is not at the VET Student Loans unit of study level.
Ledger	Ledger for the enrolment price.

Enrolment type

Holds types of enrolments.

Fields

Name	Type	Description
Name	Text	Name of enrolment type.
Code	Text	Code of enrolment type.
Archived	Yes or no	Whether the enrolment type is archived.
Description	Text Block	Description of enrolment type.

Entity

Contains information about all the entities in the system, for the role-based security system and document management.

Fields

Name	Type	Description
Name	Text	Name of the entity.

Entity for capability

Contains information about all the entities available for use as capabilities.

Fields

Name	Type	Description
Name	Text	Name of the entity.

Entity for file link

Contains information about all the entities iavailable for document management.

Fields

Name	Type	Description
Name	Text	Name of the entity.

Event type

Holds event types.

Fields

Name	Type	Description
Name	Text	Name of the event type.
Code	Text	Code of the event type.
Archived	Yes or no	Whether the event type is archived.
Description	Text Block	Description of the event type.
Included in VIC PUSH calculations	Yes or no	Whether events of this type are included in Program Unique Supervised Hours calculations in Victoria.

External system

Holds extenal systems.

Fields

Name	Type	Description
Name	Text	Name of external system.
Code	Text	Code of the external system.
Description	Text Block	Description of external system.
Archived	Yes or no	Whether the external system is archived.
Default for clients	Yes or no	Indicates whether the external system is default for clients.
Default for employers	Yes or no	Indicates whether the external system is default for employers.
Available for	Lookup list	Indicates whether the external system is available for clients, employers, or both.
Duplicate code flag	Lookup list	Indicates whether the external system allows, warns, or errors when duplicate codes are entered.

Fee exemption

Holds fee exemptions.

Fields

Name	Type	Description
Name	Text	Name of fee exemption.
Code	Text	Code of fee exemption.
Archived	Yes or no	Whether fee exemption is archived.
Description	Text Block	Description of fee exemption.
Tuition fee concession	Lookup list	How tuition fees are calculated for the fee exemption.

Relations

Name	Description
State	State of the fee exemption.

Field of education

Holds AVETMISS fields of education.

Fields

Name	Type	Description
Name	Text	Name of the field of education.
Code	Text	AVETMISS code of field of education.
Type	Lookup list	Whether the field of education applies to qualifications or units.

File Information

Holds document cloud storage metadata for file links.

Fields

Name	Type	Description
Media type	Text	Media type of the linked file.
File size (Bytes)	Whole number	Size of the file in bytes.
File size (KB)	Decimal number	Size of the file in KiloBytes (KB).
File size (MB)	Decimal number	Size of the file in MegaBytes (MB).
File size (GB)	Decimal number	Size of the file in GigaBytes (GB).
File hash	Text	SHA-512 hash of the contents of the file.

File link

Contains links to files related to records.

Fields

Name	Type	Description
Name	Text	Name of the file link.
Link	Text	The link for the file link. This could be a file path, a web URL, or the original file name.
Link type	Lookup list	The type of the file link.
Description	Text Block	Description of the file link.
Created date	Date and time	Date this record was created.
Last updated date	Date and time	The date this record was last updated.
Review date	Date	Date that the file type is due for review.

Relations

Name	Description
Attendance	Attendance owning the file link.
Award	Award owning the file link.
Created user	User that created this record.
Last updated user	User that last updated this record.
Class	Class owning the file link.
Client	Client owning the file link
Client attribute	Client attribute owning the file link.
Client enrolment	Client enrolment owning the file link.
Client event	Client event owning the file link.
Client skill	Client skill owning the file link.
Contract	Contract owning the file link.
Credential	Credential owning the file link.
CRICOS change	CRICOS change owning the file link.
CRICOS CoE	CRICOS CoE owning the file link.
CRICOS course	CRICOS course owning the file link.
CRICOS deferral	CRICOS owning the file link.
CRICOS leave	CRICOS leave owning the file link.
CRICOS risk	CRICOS risk owning the file link.
CRICOS suspension	CRICOS suspension owning the file link.
CRICOS termination	CRICOS termination owning the file link.
Employer	Employer owning the file link.
Employer attribute	Employer attribute owning the file link.
Employer branch	Employer branch owning the file link,
Employer event	Employer event owning the file link.
Enrolled unit	Enrolled unit owning the file link.
Entity	Type of record which owns the file link.
File information	File information for the file link.
File type	Type of the file.
Foundation skills stage	Foundation skills stage owning the file link.
Funding model	Funding model stage owning the file link.
Funding source	Funding source owning the file link.
Group	Group owning the file link.
Inventory item	Inventory item owning the file link.
Invoice	Invoice owning the file link.
Location	Location owning the file link.
Occurrence	Occurrence owning the file link.
Occurrence cost	Occurrence cost owning the file link.
Occurrence event	Occurrence event owning the file link.
Occurrence unit	Occurrence unit owning the file link.
Organisation	Organisation owning the file link.
Payment	Payment owning the file link.
Placement	Placement owning the file link.
Programme	Programme owning the file link.
Programme type	Programme type owning the file link.
Purchasing contract	Purchasing contract owning the file link.
Qualification	Qualification owning the file link.
Room	Room owning the file link.
Staff	Staff owning the file link.
Staff credential	Staff credential owning the file link.
Task	Task owning the file link.
Task category	Task category owning the file link.
Task enrolment	Task enrolment owning the file link.
Task status	Task status owning the file link.
Training package	Training package owning the file link.
Unit	Unit owning the file link.
VSL course enrolment	VSL course enrolment owning the file link.
VSL unit enrolment	VSL unit enrolment owning the file link.
VSL unit of study	VSL unit of study owning the file link.

File note

Contains file notes against records.

Fields

Name	Type	Description
Comment	Text Block	File note comment.
Date	Date	Date of file note.
Created date	Date and time	Date the file note was created.
Last updated date	Date and time	Date the file note was last updated.

Relations

Name	Description
File note type	Type of the file note.
Created user	User that created the file note.
Last updated user	User that last updated the file note.

File note type

Holds types of file notes.

Fields

Name	Type	Description
Code	Text	Code of the file note type.
Name	Text	Name of the file note type.
Archived	Yes or no	Shows whether the file note type is archived.
Description	Text Block	Description of the file note type.

File type

Contains file types for file links.

Fields

Name	Type	Description
Name	Text	Name of file type.
Code	Text	Code of file type.
Archived	Yes or no	Whether the file type is archived.
Description	Text Block	Description of file type.
System managed	Yes or no	Whether this file type is managed by VETtrak.
Review days	Whole number	Standard number of days after which file links of this type are due for review.

Foundation skills assessment

Holds Foundation Skills assessments.

Fields

Name	Type	Description
Date	Date	Date of the Foundation Skills assessment.
Description	Text Block	Description of the Foundation Skills assessment.

Relations

Name	Description
Results	The results of the Foundation Skills assessment.
Phase	Phase of the Foundation Skills assessment.

Foundation skills category

Holds Foundation Skills entitlement categories.

Fields

Name	Type	Description
Name	Text	Name of Foundation Skills category.
Code	Text	Code of Foundation Skills category.
Expiry months	Whole number	Number of months till the Foundation Skills category expires.
Type	Lookup list	Type of Foundation Skills category.
Archived	Yes or no	Shows if the Foundation Skills category is archived.
Description	Text Block	Description of the Foundations Skills category.

Foundation skills child

Holds Foundation Skills child records.

Fields

Name	Type	Description
Code	Text	Code of the Foundation Skills child.
External code	Text	External code of the Foundation Skills child.
Surname	Text	Surname of the Foundation Skills child.
Given name	Text	Given name of the Foundation Skills child.
Other names	Text	Other names of the Foundation Skills child.
Preferred name	Text	Preferred name of the Foundation Skills child.
Date of birth	Date	Date of birth of the Foundation Skills child.
Gender	Lookup list	Gender of the Foundation Skills child.
Description	Text Block	Description of the Foundation Skills child.

Relations

Name	Description
Childcare arrangements	Childcare arrangements of the Foundation Skills child.

Foundation skills childcare arrangement

Holds Foundation Skills childcare arrangement records.

Fields

Name	Type	Description
Start date & time	Date and time	Start date & time of the Foundation Skills childcare arrangement.
End date & time	Date and time	End date & time of the Foundation Skills childcare arrangement.
Created date	Date and time	Date the Foundation skills arrangement was created.
Last updated date	Date and time	Date that the Foundation Skills childcare arrangement was last updated.
Description	Text Block	Description of the Foundation Skills childcare arrangement.

Relations

Name	Description
Childcare sessions	Childcare sessions of the Foundation Skills childcare arrangement.

Foundation skills childcare claim

Hold Foundation Skills childcare claim records.

Fields

Name	Type	Description
Start date & time	Date and time	Start date & time of the Foundation Skills childcare claim.
End date & time	Date and time	End date & time of the Foundation Skills childcare claim.
Delivery travel claim minutes	Whole number	Delivery travel claim minutes of the Foundation Skill childcare claim.
Pickup travel claim minutes	Whole number	Pickup travel claim minutes of the Foundation Skills childcare claim.
Duration	Whole number	Duration of the Foundation Skills childcare claim.
Created date	Date and time	Date the Foundation Skills childcare claim was created.
Last updated date	Date and time	Date the Foundation Skills childcare claim was last updated.

Foundation skills childcare session

Holds Foundation Skills childcare session records.

Fields

Name	Type	Description
Start date & time	Date and time	Start date & time of the Foundation Skills childcare session.
End date & time	Date and time	End date & time of the Foundation Skills childcare session.
Created date	Date and time	Date the Foundation skills session was created.
Last updated date	Date and time	Date that the Foundation Skills childcare session was last updated.
Description	Text Block	Description of the Foundation Skills childcare session.

Relations

Name	Description
Childcare claims	Childcare claims of the Foundation Skills childcare session.
Childcare centre	Childcare centre of the childcare session.
Child	Child of the childcare session.
Parent	Parent of the childcare session.
Delivered by	Client who delivered the child to the childcare session.
Collected by	Client who collected the child from the childcare session.
Arrangement	Arrangement of the childcare session.

Foundation skills client child

Holds Foundation Skills client child records.

Fields

Name	Type	Description
Primary parent	Yes or no	Shows whether the client of the Foundation Skills client child is the primary parent.

Relations

Name	Description
Child	Child of the Foundation Skills client child.

Foundation skills client details

Holds Foundation Skills client detail records.

Fields

Name	Type	Description
Arrival date	Date	Date that the client arrived in the country.
Description	Text Block	Description of the Foundation Skills client details.
Support description	Text Block	Support description of the Foundation Skills client details.
Created date	Date and time	Date the Foundation Skills client details was created.
Last updated date	Date and time	Date the Foundation Skills client details was last updated.

Relations

Name	Description
Learning support and accessibility flags	Learning support and accessibility flags of the Foundation Skills pathway.

Foundation skills curriculum level

Holds Foundation Skills curriculum levels.

Fields

Name	Type	Description
Name	Text	Name of Foundation Skills curriculum level.
Archived	Yes or no	Shows whether the Foundation Skills curriculum level is achived.
Code	Text	Code of Foundation Skills curriculum level.
Description	Text Block	Description of Foundations Skills curriculum level.

Foundation skills curriculum outcome

Holds Foundation Skills curriculum outcomes.

Fields

Name	Type	Description
Name	Text	Name of Foundation Skills curriculum outcome.
Archived	Yes or no	Shows whether the Foundation Skills curriculum outcome is achived.
Code	Text	Code of Foundation Skills curriculum outcome.
Description	Text Block	Description of Foundations Skills curriculum outcome.

Foundation skills drawdown

Holds Foundation Skills drawdown records.

Fields

Name	Type	Description
Consumed minutes	Whole number	Consumed minutes of the Foundation Skills drawdown.

Relations

Name	Description
Attendance	Attendance of the Foundation Skills drawdown.

Foundation skills entitlement

Holds Foundation Skills entitlement records.

Fields

Name	Type	Description
Status	Lookup list	Status of the Foundation Skills entitlement.
Entitlement minutes	Whole number	Total number of minutes the client is entitled to, for the program.
Adusted minutes	Whole number	Number of minutes of the entitlement that have been consumed outside of VETtrak.
Allotted minutes	Whole number	Total number of minutes of the entitlement that can be consumed in VETtrak. ie. Entitled minutes minus Adjusted minutes.
Claimed minutes	Whole number	Total of the number of minutes that have been claimed in VETtrak for the entitlement.
Start date	Date	Start date of the Foundation Skills entitlement.
Expiry date	Date	Expiry date of the Foundation Skills entitlement.
Sequence	Whole number	Sequence of the Foundation Skills entitlement.
Created date	Date and time	Date the Foundation Skills entitlement was created.
Last updated date	Date and time	Date the Foundation Skills entitlement was last updated.
Description	Text Block	Description of the Foundation Skills entitlement.

Relations

Name	Description
Drawdowns	Drawdowns from the entitlement.
Category	Foundation Skills category for the entitlement.

Foundation skills goal

Holds Foundation Skills goal records.

Fields

Name	Type	Description
Name	Text	Name of the Foundation Skills goal.
Code	Text	Code of the Foundation Skills goal.
Archived	Yes or no	Shows whether the Foundation Skills goal is archived.
Description	Text Block	Description of the Foundation Skills goal.

Relations

Name	Description
Goal type	Goal type of the Foundation Skills goal.

Foundation skills goal commitment level

Holds Foundation Skills goal commitment levels.

Fields

Name	Type	Description
Name	Text	Name of Foundation Skills goal commitment level.
Archived	Yes or no	Shows whether the Foundation Skills goal commitment level is achived.
Code	Text	Code of Foundation Skills goal commitment level.
Description	Text Block	Description of Foundations Skills goal commitment level.

Foundation skills goal type

Holds Foundation Skills goal type records.

Fields

Name	Type	Description
Name	Text	Name of the Foundation Skills goal type.
Code	Text	Code of the Foundation Skills goal type.
Archived	Yes or no	Shows whether the Foundation Skills goal type is archived.
Description	Text Block	Description of the Foundation Skills goal type.

Foundation skills learning support and accessibility flag

Holds Foundation Skills learning support and accessibility flags.

Fields

Name	Type	Description
Name	Text	Name of Foundation Skills learning support and accessibility flag.
Archived	Yes or no	Shows whether the Foundation Skills learning support and accessibility flag is achived.
Code	Text	Code of Foundation Skills learning support and accessibility flag.
Description	Text Block	Description of Foundations Skills learning support and accessibility flag.

Foundation skills level path

Holds Foundation Skills level paths.

Fields

Name	Type	Description
Name	Text	Name of Foundation Skills level path.
Archived	Yes or no	Shows whether the Foundation Skills level path is achived.
Code	Text	Code of Foundation Skills level path.
Description	Text Block	Description of Foundations Skills level path.

Foundation skills pathway

Holds Foundation Skills pathways.

Fields

Name	Type	Description
Type	Lookup list	Type of the Foundation Skills pathway.
Registration date	Date	Registration date of the Foundation Skills pathway.
Commencement date	Date	Commencement date of the Foundation Skills pathway.
Completion date	Date	Completion date of the Foundation Skills pathway.
Hours	Whole number	Number of hours expected each week of the Foundation Skills pathway.
Description	Text Block	Description of the Foundation Skills pathway.
Created date	Date and time	Date the Foundation Skills pathway was created.
Last updated date	Date and time	Date the Foundation Skills pathway was last updated.

Relations

Name	Description
Stages	Stages that belong to the Foundation Skills pathway.
Stream	Stream of the Foundation Skills pathway.

Foundation skills phase

Holds Foundation Skills phase records.

Fields

Name	Type	Description
Name	Text	Name of the Foundation Skills phase.
Code	Text	Code of the Foundation Skills phase.
Type	Lookup list	Type of the Foundation Skills Stage.
Archived	Yes or no	Show whether the Foundation Skills phase is archived.
Description	Text Block	Description of the Foundation Skills phase.

Foundation skills referral

Holds Foundation Skills level referrals.

Fields

Name	Type	Description
Name	Text	Name of Foundation Skills referral.
Archived	Yes or no	Shows whether the Foundation Skills referral is achived.
Code	Text	Code of Foundation Skills referral.
Description	Text Block	Description of Foundations Skills referral.

Foundation skills result

Holds Foundation Skills assessment results.

Fields

Name	Type	Description
Skill	Lookup list	Skill which the Foundation Skills result applies to.
Result	Text	Result of the Foundation Skills result.
Created date	Date and time	Date the Foundation Skills result was created.
Last updated date	Date and time	Date the Foundation Skills result was last updated.

Foundation skills stage

Holds Foundation Skills assessment stages.

Fields

Name	Type	Description
Phase Type	Lookup list	Phase type of the Foundation Skills stage.
Signed by student	Yes or no	Shows whether the Foundation Skills stage has been signed by the student.
Name	Text	Name of the Foundation Skills stage.
Description	Text Block	Description of the Foundation Skills stage.
Learning date	Date	Date the learning section of the Foundation Skills stage was completed.
Learning description	Text Block	Learning description of Foundation Skills stage.
Recommended indicators	Text Block	Recommeneded indicators of the Foundation Skills stage.
Student informed	Yes or no	Shows whether the student has been informed of the Foundation Skills stage information.
Pathway date	Date	Date the pathway section of the Foundation Skills stage was completed.
Pathway description	Text Block	Pathway description of the Foundation Skills stage.
Review date	Date	Review date of the Foundation Skills stage.
Review description	Text Block	Review description of the Foundation Skills stage.
Review interpreter	Text	Name of the interpreter who helped conduct the review section of the Foundation Skills stage.
Exit date	Date	Exit date of Foundation Skills stage.
Exit description	Text Block	Exit description of the Foundation Skills stage.
Created date	Date and time	Date the Foundation Skills stage was created.
Last updated date	Date and time	Date the Foundation Skills stage was last updated.

Relations

Name	Description
Assessment	Assessment of Foundation Skills stage.
Curriculum outcome	Curriculum outcome of the Foundation Skills stage.
Level path	Level path of the Foundation Skills stage.
Recommendations	Recommendations to other Foundation Skills categories.
Goal commitment level	Goal commitment level of Foundation Skills stage.
Referrals	Referrals of the Foundation Skills stage.
Goals	Goals of the Foundation Skills stage.
Recommended curriculum	Recommended curriculum of the Foundation Skills stage.
File links	File links belonging to the foundation skills stage.

Foundation skills stage curriculum

Holds Foundation Skills stage curriculum records.

Relations

Name	Description
Curriculum level	Curriculum level of the Foundation Skills curriculum.
Qualification	Qualification of the foundations Skills curriculum.

Foundation skills stage recommendation

Holds Foundations Skills stage recommendations for categories.

Fields

Name	Type	Description
Date	Date	Date of the recommendation.
Description	Text Block	Description of the recommendation.

Relations

Name	Description
Category	Category of the recommendation.

Foundation skills stage referral

Holds Foundation Skills stage referrals.

Fields

Name	Type	Description
Date	Date	Date of the referral.
Description	Text Block	Description of the referral.

Relations

Name	Description
Referral	Referral item of the Foundation Skills stage referral.

Foundation skills stream

Holds Foundation Skills streams.

Fields

Name	Type	Description
Name	Text	Name of the Foundation Skills stream.
Code	Text	Code of the Foundation Skills stream.
Type	Lookup list	Type of Foundatation Skills stream.
Archived	Yes or no	Indicates if the Foundation Skills stream has been archived.
Maximum class size	Whole number	Maximum class size of the Foundation Skills stream.
Description	Text Block	Description of the Foundation Skills stream.

Funding model

Holds funding model for pricing enrolments.

Fields

Name	Type	Description
Name	Text	Name of funding model.
Code	Text	Code of funding model.
Archived	Yes or no	Whether the funding model is archived.
Description	Text Block	Description of funding model.

Relations

Name	Description
State	State that the funding model applies to.
Organisation	Organisation that the funding model belongs to.
Qualification	Qualification/course that funding model can apply to.
File links	File links belonging to the funding model.

Funding source

Holds reportable funding sources.

Fields

Name	Type	Description
Name	Text	Name of funding source.
Code	Text	Code of funding source.
Archived	Yes or no	Whether this funding source is archived.
Description	Text Block	Description of funding source.

Relations

Name	Description
State	State that the funding source is for. Empty for a nationally-reportable funding source.
National funding source	National funding source for this funding source.
File links	File links belonging to the funding source.

Funding source national

Holds national funding sources.

Fields

Name	Type	Description
Name	Text	Name of national funding source.
Code	Text	Code of national funding source.
Archived	Yes or no	Whether the national funding source is archived.

Group

Holds groups.

Fields

Name	Type	Description
Name	Text	Name of group.
Code	Text	Code of group.
Archived	Yes or no	Whether the group is archived.
Description	Text Block	Description of the group.

Relations

Name	Description
Parent group	Group that is the parent of this one.
Child groups	Groups that are children of this group.
Division	Division this group belongs to.
Clients	Clients that are in this group.
File links	File links belonging to the group.

Holding

Contains amounts in holding for clients and employers. These are unallocated amounts that have been set aside for clients or employers. Contains both amounts transferred from payments to holding, and amounts transferred from holding to payments.

Fields

Name	Type	Description
Amount	Dollar Amount	Amount of holding entry. Positive for amounts transferred to holding, negative for amounts transferred from holding.
Date	Date and time	Date when this amount was transferred to or from holding.
Notes	Text Block	Notes for holding entry.

Relations

Name	Description
Payment	Payment that this holding entry was transferred from or to.
Client	Client that owns this holding entry, if applicable. Each holding entry will have either a Client or Employer, not both.
Employer	Employer that owns this holding entry, if applicable. Each holding entry will have either a Client or Employer, not both.
Taken from holding entry	The holding entry that this was transferred from, to the payment indicated by Payment. Only applicable for amounts transferred from holding to a payment, in which case the Amount will be negative.

Inventory item

Contains inventory items that can be put on invoices.

Fields

Name	Type	Description
Name	Text	Name of inventory item.
Code	Text	Code of inventory item.
Amount	Dollar Amount	Default price of the inventory item, including any GST.
GST	Dollar Amount	GST amount of inventory item.
Archived	Yes or no	Whether the inventory item is archived.
Notes	Text Block	Notes for the inventory item.

Relations

Name	Description
Default ledger	Default ledger for the inventory item when it is put on invoices.
File links	File links belonging to the inventory item.

Invoice

Contains invoices.

Fields

Name	Type	Description
Invoice date	Date	Date of invoice.
Invoice number	Text	Number of invoice.
Order number	Text	Order number of invoice.
Payment status	Lookup list	Current payment status of invoice.
Amount	Dollar Amount	Total amount of invoice, including any GST.
GST	Dollar Amount	GST amount of invoice.
Amount paid	Dollar Amount	Total amount of invoice that has been paid.
Amount adjusted	Dollar Amount	Total amount of invoice that has been adjusted.
Due date	Date	Due date of invoice.
External invoice number	Text	Number of this invoice in an external system.
External payment status	Lookup list	Payment status of invoice in an external system.
External payment date	Date	Payment date of the invoice in an external system.
Exported date	Date	Date the invoice was exported.
Exported batch	Whole number	Number of the batch that the invoice was exported in.
Notes	Text Block	Notes for invoice.
Created date	Date and time	Date the record was created.
Last updated date	Date and time	Date the record was last updated.

Relations

Name	Description
Invoice items	Line items that are on the invoice.
Client	Invoiced client. Each invoice will have either a client or employer, but not both.
Employer	Invoiced employer. Each invoice will have either a client or employer, but not both.
Employer contact	Employer contact for the invoice. Only available for employer invoices.
Credit term	Credit term for invoice.
Organisation	Organisation of invoice.
File notes	File notes for the invoice.
File links	File links belonging to the invoice.
Invoice payment plans	Invoice payment plans for the invoice.

Invoice item

Contains line items on invoices. Also contains scheduled invoice items that have not been generated onto an invoice yet.

Fields

Name	Type	Description
Amount	Dollar Amount	Amount of the invoice item, including any GST.
GST	Dollar Amount	GST amount of the invoice item.
Description	Text	Description of the invoice line item.
Quantity	Whole number	Quantity of the invoice item. Only applicable for "loose" inventory items added directly to the invoice.
Schedule generate date	Date	Date when this invoice item will be scheduled onto a generated invoice.
Schedule invoicee	Lookup list	Indicates the invoicee that this invoice item will be invoiced to when generated in a scheduled invoice.
Schedule separately	Yes or no	Whether this invoice item will go into a separate invoice when scheduled invoice is generated.
Schedule payment due	Date	The due date of the invoice generated from this scheduled invoice item. Only applicable if "Schedule separately" is Yes.
Created date	Date and time	Date that the record was created.
Last updated date	Date and time	Date that the record was last updated.
Schedule rule	Lookup list	Rule used to calculate the schedule generation date.
Schedule rule adjustment type	Lookup list	Type of adjustment to the generated schedule date.
Schedule rule adjustment amount	Whole number	The number of days/weeks/months to add to the generated schedule date.

Relations

Name	Description
Invoice	Invoice that the invoice item is on. Will be empty if the invoice item is scheduled, but has not yet been invoiced.
Enrolment price	Enrolment price that this invoice item is invoicing. Will be empty for "loose" inventory items put directly onto the invoice.
Inventory item	"Loose" inventory item that has been put directly onto the invoice. Will be empty if an enrolment price is invoiced. For inventory items that have come from an enrolment price, they are accessed via the "Enrolment price" relation instead.
Ledger	Ledger for the invoice item.
Schedule employer invoicee	Employer that will be invoiced when this invoice item is generated onto an invoice. Only applicable if "Schedule invoicee" is "Specific employer".
Payment disbursements	Disbursements of the invoice item in payments.

Invoice payment plan

Contains links between invoices and payment plans.

Fields

Name	Type	Description
Status	Lookup list	Status of invoice payment plan.
Total amount	Dollar Amount	Total amount of invoice payment plan, excluding fees.
Instalment amount	Dollar Amount	Amount collected per instalment for the invoice payment plan.
Initial once-off amount	Dollar Amount	Initial once-off amount collected for the invoice payment plan.
Initial once-off payment date	Date	Specific date that the initial once-off amount will be paid. Empty if there's no initial once-off amount, or it will be paid immediately. Only applicable to Ezidebit.
Frequency	Lookup list	Frequency of instalments for invoice payment plan. Note different frequencies are supported by different external providers.
Start date	Date	Start date (of the first instalment) for the invoice payment plan.

Relations

Name	Description
Invoice	Invoice for payment plan.
Payment plan	Payment plan the invoice is on.

Language

Holds languages.

Fields

Name	Type	Description
Name	Text	Name of language.
Code	Text	AVETMISS code of language.
Archived	Yes or no	Whether the language is archived.

Ledger

Contains ledgers that can be assigned to pricing.

Fields

Name	Type	Description
Name	Text	Name of ledger.
Code	Text	Code of ledger.
Archived	Yes or no	Whether the ledger is archived.
Notes	Text Block	Notes for the ledger.

LMS integration

Contains LMS integrations that have been configured.

Fields

Name	Type	Description
Name	Text	Name of LMS integration.
Product	Lookup list	LMS integration product.
Code	Text	Code of LMS integration.
Archived	Yes or no	Whether the LMS integration is archived.

LMS integration client

Indicates the LMS identifer for a client in an LMS integration.

Fields

Name	Type	Description
LMS client identifier	Text	Identifier for the client in the LMS integration.

Relations

Name	Description
LMS integration	LMS integration that the client is in.
Client	Client that is in the LMS integration.

LMS integration enrolment

Indicates which enrolments have been linked to which LMS integrations.

Fields

Name	Type	Description
Transfer date	Date and time	Date the enrolment was transferred to the LMS.
LMS indentifier	Text	Identifier of enrolment in the LMS.
Transfer status	Lookup list	Status of enrolment transfer to LMS.

Relations

Name	Description
LMS integration	LMS integration that the enrolment is linked to.
Enrolment	Enrolment that is linked to the LMS.
Transferred by user	User that transferred the enrolment to the LMS.

Location

Holds locations for training activity.

Fields

Name	Type	Description
Name	Text	Name of location.
Code	Text	Code of location.
Archived	Yes or no	Whether the location is archived.
Description	Text Block	Description of location.

Relations

Name	Description
State	State that location is in.
Region	Region that location is in.
Address	Physical address of location, in AVETMISS 7 format.
File links	File links belonging to the location.

NSW Smart and Skilled enrolment

Holds NSW Smart and Skilled data for an enrolment.

Fields

Name	Type	Description
Commitment ID	Text	NSW Smart and Skilled Commitment ID.
Status	Lookup list	NSW Smart and Skilled status.
Notified date	Date	NSW Smart and Skilled notified date.
Expiry date	Date	NSW Smart and Skilled expiry date.
Cancelled date	Date	NSW Smart and Skilled cancelled date.
Complete	Yes or no	Whether the enrolment is complete and is to no longer be reported to NSW Smart and Skilled.
Student fee	Dollar Amount	NSW Smart and Skilled student fee for enrolment.
Needs loading amount	Dollar Amount	NSW Smart and Skilled needs loading amount for the enrolment.
Location loading amount	Dollar Amount	NSW Smart and Skilled location loading amount for the enrolment.
Subsidy amount	Dollar Amount	Subsidy amount for the enrolment.
PAS number	Text	PAS number for enrolment.
Waiver strategy	Lookup list	Eligibility info waiver strategy of the enrolment.
Fee or waiver code	Lookup list	Eligibility info fee or waiver code of the enrolment.
Activity period	Lookup list	Activity period
Region	Lookup list	Region
Programme stream	Lookup list	Programme stream
Residency status	Lookup list	Residency status
Qual since 17	Lookup list	Qual since 17
Highest post school qualification	Lookup list	Highest post school qualification
Apprentice/trainee	Lookup list	Apprentice/trainee
Apprentice/trainee type	Lookup list	Apprentice/trainee type
Work in NSW	Lookup list	Work in NSW
Disability status	Lookup list	Disability status
Disability assessment type	Lookup list	Disability assessment type
Welfare status	Lookup list	Welfare status
Welfare type	Lookup list	Welfare type
LTU evidence	Lookup list	LTU evidence
ESP client	Lookup list	ESP client
ESP client ID	Text	ESP client ID
Referred by ESP	Lookup list	Referred by ESP
ESP referral ID	Text	ESP referral ID
Confirmed	Lookup list	Confirmed
Social housing	Lookup list	In social housing register or waitlist.
Training location region	Lookup list	Training location region.
Strategy initiative	Yes or no	Strategy initiative
Strategy code	Lookup list	Strategy code
Sub-strategy code	Text	Sub-strategy code.
Voucher number	Text	Voucher number.

Relations

Name	Description
Payments	Payments for NSW Smart and Skilled enrolment.
Employer	Employer for NSW Smart and Skilled enrolment.
ESP provider	ESP provider for NSW Smart and Skilled enrolment.
Part qualification	Qualification which the NSW Smart and Skilled enrolment is part of.

NSW Smart and Skilled payment

Holds payments for NSW Smart and Skilled enrolments.

Fields

Name	Type	Description
Invoice number	Text	Invoice number for NSW Smart and Skilled payment.
Invoice date	Date	Invoice date for NSW Smart and Skilled payment.
TCID	Text	Training Contract ID for NSW Smart and Skilled payment.
Instalment description	Text	Description of instalment for NSW Smart and Skilled payment.
Amount	Dollar Amount	Amount of NSW Smart and Skilled payment.
PV ID	Text	PV ID for NSW Smart and Skilled enrolment.
PV approval date	Date	PV approval date for NSW Smart and Skilled payment.

Occurrence

Holds occurrences and bookings.

Fields

Name	Type	Description
ID	Whole number	ID of occurrence.
Short code	Text	Short code of occurrence.
Long code	Text	Long code of occurrence.
Type	Lookup list	Type of the occurrence.
Start date	Date	Start date of occurrence.
Finish date	Date	Finish date of occurrence.
Notes	Text Block	Notes for occurrence.
Minimum clients	Whole number	Minimum number of clients for the occurrence.
Maximum clients	Whole number	Maximum number of clients for the occurrence.
Total clients	Whole number	Total number of clients currently enrolled in the occurrence.
Published for online enrolment	Yes or no	Whether the occurrence has been published for online enrolment.
Published for LMS	Yes or no	Whether the occurrence has been published for enrolment by a Learning Management System.
Date of status change	Date	Date that the status of the occurrence was last changed.
Reportability	Lookup list	Default reportability of new enrolments in the occurrence.
Amount	Dollar Amount	Total pricing amount for the occurrence, including any GST.
GST	Dollar Amount	Total GST pricing amount for the occurrence.
Government amount	Dollar Amount	Total amount of enrolments in the occurrence to be government funded.
Confirmation status	Lookup list	Confirmation status for the occurrence.
Commencing status	Lookup list	Default AVETMISS commencing status for new enrolments in the occurrence.
VET in schools	Yes or no	Whether new enrolments in the occurrence are VET In Schools enrolments.
Report employer as location	Yes or no	Whether to report the enrolment's employer as the location in AVETMISS for new enrolments in the occurrence.
VIC enrolment date	Date	Date when the student legally agreed to undertake the training and incur any related costs for new enrolments in the occurrence.
VIC program commencement date	Date	Victorian training activity start date for new enrolments in the occurrence.
VIC PSTACD	Date	VIC Program Supervised Teaching Activity Completion Date for new enrolments in the occurrence.
VIC PUSH	Whole number	VIC Program Unique Supervised Hours for new enrolments in the occurrence.
VIC PUSH calculation method	Lookup list	How the enrolment's Program Unique Supervised Hours are automatically calculated for new enrolments in the occurrence.
VIC funding eligibility key	Text	VIC funding eligibility key for new enrolments in the occurrence.
VIC eligibility exemption	Yes or no	Whether new enrolments in the occurrence meet VIC eligibility exemption criteria.
VET Student Loan indicator	Yes or no	Whether enrolment has a VET Student Loan in VIC or TAS.
VIC VSN transfer	Yes or no	Whether to include new enrolments in the occurrence in VIC VSN transfers.
VIC eligibility	Yes or no	Whether evidence of student eligibility verified for new enrolments in the occurrence.
VIC declaration	Yes or no	Whether to set the student declaration signed in VIC for new enrolments in the occurrence.
NSW report type	Lookup list	How new enrolments in the occurrence should be reported in NSW.
NSW enrolment status	Lookup list	NSW Smart and Skilled reportable status for new enrolments in the occurrence.
NSW provider calculator export	Yes or no	Whether new enrolments in the occurrence are to be included in NSW Smart and Skilled Provider Calculator exports, until they have a commitment ID.
QLD full time learning	Yes or no	Whether new enrolments in the occurrence are QLD full time learning.
WA intake number	Text	WA intake number for new enrolments in the occurrence.
WA fee model	Lookup list	How WA fees should be calculated for new enrolments in the occurrence.
ACT student file number	Text	ACT student file number for new enrolments in the occurrence.
Delivery modes	Text	Delivery modes for the enrolment. This is a string containing one letter per delivery mode, with the predominant delivery mode first.
VIC claims exclusion	Lookup list	Indicates whether the enrolment should be excluded from VIC claiming or invoicing, to opt-out of rejects for it.
Use enrolment employer as VIC workplace employer	Yes or no	Whether the enrolment's employer should be reported as the VIC workplace employer.
Published for VETembark	Yes or no	Indicates whether the occurrence is available in VETembark.
Created date	Date and time	Date the record was created.
Last updated date	Date and time	Date the record was last updated.

Relations

Name	Description
Programme	Programme of the occurrence.
Qualification	Qualification/course for the occurrence.
Units	Units in the occurrence.
Location	Delivery location of occurrence.
Status	Status of occurrence.
Cancellation reason	Reason for the cancellation of the occurrence. Will be empty if not cancelled.
Employer	Employer associated with occurrence.
Employer contact	Employer contact for the occurrence.
Events	Events linked to this occurrence.
Organisation	Organisation this occurrence belongs to.
Division	Division for occurrence.
Enrolment type	Type of the occurrence.
Referral source	Referral source for occurrence.
Staff	Staff members assigned to occurrence.
Client enrolments	Client enrolments in the occurrence.
Classes	Classes that are in the occurrence.
Funding source	Funding source for new enrolments in the occurrence. Empty if not government funded.
Purchasing contract	Purchasing contract for new enrolments in the occurrence.
Delivery provider employer	Employer that is the delivery provider for new enrolments in the occurrence.
Vocation	Vocation for new enrolments in the occurrence.
Delivery type	AVETMISS delivery type for new enrolments in the occurrence.
Fee exemption	Fee exemption type for new enrolments in the occurrence.
Fee exemption waiver	Fee exemption waiver type for new enrolments in the occurrence. Only used in VIC.
Study reason	Study reason for new enrolments in the occurrence.
Specific funding identifier	Specific funding identifier for new enrolments in the occurrence.
Funding model	Funding model for pricing for new enrolments in the occurrence.
ANZSIC	Australian and New Zealand Standard Industrial Classification for new enrolments in the occurrence.
Status history	Status history entries for the occurrence.
NSW Smart and Skilled enrolment	NSW Smart and Skilled data for new enrolments in the occurrence.
Tasks	Tasks linked to the occurrence.
Pricing	Pricing for the occurrence.
Waitlist	Waitlist entries that prefer this occurrence.
Contact records	Contact records of the occurrence.
File notes	File notes for the occurrence.
Costs	Costs assigned to the occurrence.
File links	File links belonging to the occurrence.
VIC workplace employer	VIC workplace employer for the enrolment.
Specialisation	Specialisation of occurrence's qualification.
Employer enrolments	Employer enrolments in the occurrence.
Booking details	Booking details for the occurrence.

Occurrence cost

Holds costs assigned to occurrences.

Fields

Name	Type	Description
Actual amount	Dollar Amount	Actual amount of occurrence cost, including any GST.
Actual GST	Dollar Amount	Actual GST amount of occurrence cost.
Budget amount	Dollar Amount	Budget amount of occurrence cost, including any GST.
Budget GST	Dollar Amount	Budget GST amount of occurrence cost.
Notes	Text Block	Notes for occurrence cost.

Relations

Name	Description
Cost type	Type of cost assigned to occurrence.
Staff member	Staff member assigned to occurrence cost.
Occurrence	Occurrence the cost is assigned to.
File links	File links belonging to the occurrence cost.
Ledger	Ledger of occurrence cost.

Occurrence event

Holds events assigned to occurrences.

Fields

Name	Type	Description
Start date & time	Date and time	Start date & time of the occurrence event.
Finish date & time	Date and time	Finish date & time of the occurrence event. Will be empty for a single day/milestone event.
Complete	Yes or no	Whether this occurrence event is complete.
Notes	Text Block	Notes for the occurrence event.
Show in calendar	Yes or no	Whether to show this event in the calendar.
Document reference	Text	Reference to a document linked to the occurrence event.
Don't copy to new enrolments	Yes or no	Whether the occurrence event should not be copied to new enrolments in the occurrence by default.

Relations

Name	Description
Event type	The type of this occurrence event.
Staff	Staff member assigned to occurrence event.
File notes	File notes for the occurrence event.
File links	File links belonging to the occurrence event.

Occurrence price

Contains prices for occurrences.

Fields

Name	Type	Description
Amount	Dollar Amount	Amount of occurrence price, including any GST.
GST	Dollar Amount	GST amount of occurrence price.
Web published	Yes or no	Whether the occurrence price is published for online enrolments.

Relations

Name	Description
Occurrence	Occurrence that the price is on.
Pricing item	Pricing item for occurrence price. Each price will have either a Pricing Item or an Inventory Item, not both.
Inventory item	Inventory item for occurrence price. Each price will have either a Pricing Item or an Inventory Item, not both.
Unit	Occurrence unit that is being priced. Will not be specified if the price is not at the enrolled unit level.
Ledger	Ledger for the occurrence price.

Occurrence staff

Staff assigned to an occurrence.

Fields

Name	Type	Description
Primary	Yes or no	Whether this is the primary staff member for the occurrence.

Relations

Name	Description
Staff type	Type of staff member assigned to enrolment.
Staff	Staff member assigned to enrolment.
Occurrence	Occurrence the staff member is assigned to.

Occurrence unit

Holds units in occurrences/bookings.

Fields

Name	Type	Description
Start date	Date	Start date of default occurrence unit result.
Finish date	Date	Finish date of default occurrence unit result.
Reportability	Lookup list	Reportability of the occurrence unit.
Percentage	Whole number	Percentage result for the occurrence unit. -1 if no percentage is recorded.
Points	Whole number	Number of points for the occurrence unit. -1 if no points are recorded.
Hours	Whole number	Number of hours for the occurrence unit.
Hours customised	Yes or no	Whether the number of hours on this occurrence unit were changed from the default for the unit.
Notes	Text Block	Notes for the occurrence unit.
Claim date	Date	Default date that the occurrence unit was claimed.
Paid date	Date	Default date the occurrence unit was paid.
Amount	Dollar Amount	Total pricing amount for the occurrence unit, including any GST.
GST	Dollar Amount	GST amount of the occurrence unit.
Government amount	Dollar Amount	Total of government pricing amounts for the occurrence unit.
Expiry date	Date	Expiry date of the occurrence unit.
Sequence	Whole number	Sequence number for the occurrence unit.
Start order	Whole number	Starting order of the occurrence unit.
Stage	Whole number	Stage number of the occurrence unit.
Planned start date	Date	Planned start date of occurrence unit.
Planned finish date	Date	Planned finish date for the occurrence unit.
Assessment mode (Old)	Text	Old assessment mode for the occurrence unit. Replaced by Assessment modes.
Date 1	Date	Date 1 for the occurrence unit.
Comment 1	Text	Comment 1 for the occurrence unit.
Date 2	Date	Date 2 for the occurrence unit.
Comment 2	Text	Comment 2 for the occurrence unit.
Date 3	Date	Date 3 for the occurrence unit.
Comment 3	Text	Comment 3 for the occurrence unit.
Date 4	Date	Date 4 for the occurrence unit.
Comment 4	Text	Comment 4 for the occurrence unit.
Date 5	Date	Date 5 for the occurrence unit.
Comment 5	Text	Comment 5 for the occurrence unit.
Commencing status	Lookup list	AVETMISS commencing status for the occurrence unit.
VIC enrolment date	Date	Date when the student legally agreed to undertake the training and incur any related costs for the occurrence unit.
VIC program commencement date	Date	Victorian training activity start date for the occurrence unit.
VIC funding eligibility key	Text	VIC funding eligibility key for the occurrence unit.
VIC eligibility exemption	Yes or no	Whether the occurrence unit meets VIC eligibility exemption criteria.
VIC VET FEE-HELP	Yes or no	Whether occurrence unit is being delivered under VET FEE-HELP in VIC.
Delivery modes	Text	Delivery modes for the occurrence unit. This is a string containing one letter per delivery mode, with the predominant delivery mode first.
WA funding removed	Yes or no	Whether WA funding has been removed for the occurrence unit.
WA employer invoiced	Yes or no	Whether an employer has been invoiced for this occurrence unit.
Date created	Date and time	Date the record was created.
Last updated date	Date and time	Date the record was last updated.
Date result last recorded	Date and time	Date that a default result was last recorded for the occurrence unit.
Date result last reset	Date	Date when this occurrence unit's default result was last reset. Empty if the result has never been reset.
Release	Text	Release number of occurrence unit.

Relations

Name	Description
Occurrence	Occurrence for the unit.
Unit	Unit that is in the occurrence.
Result type	Default result type of the occurrence unit. Empty if it does not have a result.
Qualification	Qualification/course for the occurrence unit.
Staff	Staff member associated with the occurrence unit.
Delivery strategy	Delivery strategy for the occurrence unit.
Funding source	Funding source for the occurrence unit. Empty if not government funded.
Purchasing contract	Purchasing contract for the occurrence unit.
Delivery type	AVETMISS delivery type for the occurrence unit.
Location	Location for the delivery of the occurrence unit.
Study reason	Study reason for the occurrence unit.
Fee exemption	Fee exemption for the occurrence unit.
Fee exemption waiver	Fee exemption waiver for the occurrence unit. Only used in VIC.
ANZSIC	Australian and New Zealand Standard Industrial Classification for the occurrence unit.
Delivery provider employer	Delivery provider employer for the occurrence unit.
Staff last recorded result	Staff member that last recorded a result for the occurrence unit.
Pricing	Occurrence pricing for unit.
Unit cluster	Cluster the unit came from.
File notes	File notes for the occurrence unit.
Assessment modes	Assessment modes of the occurrence unit.
File links	File links belonging to the occurrence unit.

Organisation

Holds organisations.

Fields

Name	Type	Description
Name	Text	Name of organisation.
Short name	Text	Short name of organisation.
Trading name	Text	Trading name for organisation.
RTO code	Text	RTO code on training.gov.au for organisation.
ABN	Text	ABN for organisation.
Archived	Yes or no	Whether the organisation is archived.

Relations

Name	Description
File links	File links belonging to the organisation.

Outcome

Holds AVETMISS unit outcomes.

Fields

Name	Type	Description
Name	Text	Name of outcome.
Code	Text	AVETMISS code of outcome.

Payment

Contains payments made against invoices.

Fields

Name	Type	Description
ID	Whole number	Internal ID of payment.
Amount	Dollar Amount	Amount of payment.
Recorded date	Date	Date the payment was recorded.
Payee	Text	Payee of payment. If empty, was paid by the invoicee.
BSB	Text	BSB of the payment. Only applicable if payment type is EFT or cheque.
Account number	Text	Account number of payment. Only applicable if payment type is EFT or cheque.
Account name	Text	Account name of payment. Only applicable if payment type is EFT.
Credit card type	Text	Credit card type of payment. Only applicable if payment type is credit card.
Cheque drawer	Text	The drawer of the cheque. Only applicable for a payment type of cheque.
Cheque number	Text	Number of the cheque. Only applicable if payment type is cheque.
Order number	Text	Order number of payment. Only applicable for credit card gateways.
RRN	Text	Return Receipt Number of credit card payment. Only applicable for credit card gateways, or Ezidebit payments.
Notes	Text Block	Notes of payment.
External number	Text	Number of the payment in an external finance system.
Exported date	Date	Date the payment was exported.
Exported batch	Whole number	Batch number the payment was exported in.

Relations

Name	Description
Payment type	Type of payment.
Location	Location of payment.
Disbursements	Contains disbursements of this payment against invoice items.
First invoice	The "first" invoice that this payment was made against. This should not be relied upon for payments that are made against multiple invoices.
Holding	Amounts transferred from the payment to holding, or from holding to the payment.
File links	File links belonging to the payment.

Payment disbursement

Contains disbursements of a payment across invoice items.

Fields

Name	Type	Description
Amount	Dollar Amount	Amount of payment disbursement, including any GST.
GST	Dollar Amount	GST amount of the payment disbursement.
Description	Text	Description of item that this payment disbursement is for.

Relations

Name	Description
Payment	Payment that the disbursal is against.
Invoice item	Invoice item that the payment is disbursed against.

Payment history

Contains imported payment history for enrolled units and enrolments.

Fields

Name	Type	Description
Amount	Dollar Amount	Payment amount.
Hours	Whole number	Number of hours the payment was made for.
Identifier	Text	Identifier for the payment. Currently only used in Victoria, where it stores the Claim ID.

Relations

Name	Description
Import batch	Batch that the payment history entry was imported in.

Payment history import batch

Contains batches of payment history imports.

Fields

Name	Type	Description
Invoice number	Text	Invoice number of payment history import batch.
Invoice date	Date	Date of payment history invoice.
Import date	Date and time	Date that the payment history was imported.

Relations

Name	Description
Imported by user	User that imported the payment history batch.

Payment plan account

Holds payment plan accounts with external providers.

Fields

Name	Type	Description
Sent date	Date and time	Last time an email for an eDDR form was sent to the invoicee for the payment plan account.
Status	Lookup list	Status of the payment plan account.
Provider identifier	Text	External provider's identifier for the payment plan account.
Sign-up expiry date	Date	Date that the sign-up form expires for the payment plan account. Only applicable to DebitSuccess.

Relations

Name	Description
Payment plan provider	External provider for the payment plan account.
Client	Client invoicee with the payment plan account.
Employer	Employer invoicee with the payment plan account.
Employer contact client	Client that is the employer contact for the payment plan account.
Sent by user	User that last sent the payment plan eDDR form email to the invoicee.
Invoice payment plans	Payment plan invoices for the payment plan account.

Payment plan provider

Contains external payment plan providers that have been configured.

Fields

Name	Type	Description
Name	Text	Name of payment plan provider configuration.
Product	Lookup list	External product that's providing payment plans.
Code	Text	Code of payment plan provider configuration.
Archived	Yes or no	Indicates whether the payment plan provider configuration is archived.

Payment type

Contains types of payments.

Fields

Name	Type	Description
Name	Text	Name of payment type.
Code	Text	Code of payment type.
Type	Lookup list	Type of payment type.
Archived	Yes or no	Whether the payment type has been archived.
Notes	Text Block	Notes for the payment type.
Default for web payments	Yes or no	Whether the payment type is the default for web payments.

Placement

Holds workplace placements.

Fields

Name	Type	Description
Start date	Date	Start date of placement.
Finish date	Date	Finish date of placement.
Wage rate	Dollar Amount	Wage rate of placement.
Charge rate	Dollar Amount	Charge rate of placement.
Hours per week	Decimal number	Hours to be worked per week in the placement.
Notes	Text Block	Notes for the placement.
Total scheduled hours	Decimal number	Total scheduled hours for the placement.
Arranger	Lookup list	Indicates who arranged the placement.
Is a program-based practical placement	Yes or no	Indicates whether this is a program-based practical placement, and can be reported in VIC AVETMISS.
VIC subject identifier	Text	The subject identifier for the program-based practical placement when it is reported in VIC AVETMISS NAT120.
Created date	Date and time	Date the record was created.
Last updated date	Date and time	Date the placement was last updated.

Relations

Name	Description
Client	Client being placed.
Employer	Employer the client is placed with.
Employer contact	Client that is the employer contact for the placement.
Staff	Supervising staff member for the placement.
Enrolment	Enrolment the placement is associated with.
Contract	Contract the placement is associated with.
File links	File links belonging to the placement.
Result type	Result type for the placement.
Enrolled units	Enrolled units that are linked to the placement.

Position

Holds positions of clients.

Fields

Name	Type	Description
Name	Text	Name of the position.
Code	Text	Code of the position.
Archived	Yes or no	Whether this position is archived.
Description	Text Block	Description of position.

Relations

Name	Description
Classification	Classification of position.
Capabilities	Capabilities of the position.

Position capability

Holds position capability items.

Fields

Name	Type	Description
Expiry months	Whole number	Number of months the position capability expires after.

Relations

Name	Description
Capability	Capability of the position capability.
Position	Position of the position capability.

Position classification

Holds classifications of positions.

Fields

Name	Type	Description
Name	Text	Name of classification.
Archived	Yes or no	Whether this classification is archived.
Description	Text Block	Description of this classification.

Pricing item

Contains pricing items.

Fields

Name	Type	Description
Name	Text	Name of pricing item.
Code	Text	Code of pricing item.
Type	Lookup list	Type of pricing item. Controls how the pricing item is used in calculations and reporting.
Archived	Yes or no	Whether the ledger is archived.
Include on invoices	Yes or no	Whether this pricing item is included on invoices by default.
Surcharge percentage	Decimal number	Percentage of the surcharge (or a negative for a discount) that can be applied to prices of this type.

Relations

Name	Description
Default ledger	Default ledger of pricing item when it is put on invoices.

Prior education

Holds prior education entries.

Fields

Name	Type	Description
Name	Text	The name of the prior education.
Code	Text	The AVETMISS code of the prior education.

Program enrolment

Holds data for Victorian and Tasmanian program enrolments.

Fields

Name	Type	Description
Program enrolment identifier	Text	Reportable unique identifier for the program enrolment.

Relations

Name	Description
Program enrolment status	Status of the program enrolment.
Client enrolments	Client enrolments for the same client, qualification, and program commencement date as the program enrolment.
State	State the program enrolment is in.

Program enrolment status

Holds Victorian and Tasmanian program enrolment statuses.

Fields

Name	Type	Description
Name	Text	Name of Victorian program enrolment status.
Code	Text	Code of Victorian program enrolment status.
Archived	Yes or no	Whether the Victorian program enrolment status is archived.

Programme

Holds programmes for occurrences.

Fields

Name	Type	Description
Name	Text	Name of programme.
Code	Text	Code of programme.
Archived	Yes or no	Whether the programme is archived.
Description	Text Block	Description of programme.
Waitlistable	Yes or no	Whether the programme is available for waitlisting.
Foundation skills programme	Yes or no	Show whether the programme is a Foundation Skills programme.
Published for VETembark	Yes or no	Indicates whether the programme is available in VETembark.

Relations

Name	Description
Programme type	Type of the programme.
File links	File links belonging to the programme.

Programme type

Holds types of programmes for occurrences.

Fields

Name	Type	Description
Name	Text	Name of programme type.
Code	Text	Code of programme type.
Archived	Yes or no	Whether the programme type is archived.
Description	Text Block	Description of programme type.

Relations

Name	Description
File links	File links belonging to the programme type.

Purchasing contract

Holds state-based purchasing contracts.

Fields

Name	Type	Description
Name	Text	Name of purchasing contract.
Code	Text	Code of purchasing contract.
Schedule number	Text	Schedule number of purchasing contract. Only used in VIC and QLD.
Archived	Yes or no	Whether the purchasing contract is archived.
Description	Text Block	Description of the purchasing contract.
Target hours	Whole number	Target number of hours of training for the purchasing contract.

Relations

Name	Description
State	State of the purchasing contract.
File links	File links belonging to the purchasing contract.

Qualification

Holds qualifications and courses.

Fields

Name	Type	Description
Name	Text	Name of qualification/course.
Code	Text	Code of qualification/course.
Release	Text	Release number of qualification.
Status	Lookup list	Status of qualification.
Archived	Yes or no	Whether the qualification/course is archived.
Is VET	Lookup list	Whether the course is a VET course. Qualifications are always VET.
Core count	Whole number	The number of core units/modules required for the qualification/course.
Elective count	Whole number	The number of elective units/modules for the qualification/course.
Accredited until date	Date	Date that the RTO's accreditation for this qualification/course is valid until.
Description	Text Block	Description of the qualification/course.
Strategy	Text Block	Training and Assessment Strategy of the qualification/course.
In TGA	Yes or no	Whether the qualification is on training.gov.au
VET Student Loan EFTSL	Decimal number	Equivalent full time study load for a VET Student Loan course of study.

Relations

Name	Description
Client enrolments	Client enrolments in the qualification/course.
Training package	Training package the qualification belongs to. Will be empty for a course.
Category	AVETMISS category of qualification.
Recognition status	AVETMISS recognition status for the qualification.
ANZSCO	Australian and New Zealand Standard Classification of Occupation for the qualification.
Report this qualification as	The qualification that this qualification should be reported as in AVETMISS.
Qualifications reported as this	Qualifications that are reported as this one.
Superseded by	Qualification that supersedes this one.
Supersedes qualifications	Qualifications that are superseded by this one.
State details	Details for the qualification that vary in each state.
Capability	Capability of the qualification.
File links	File links belonging to the qualification.
Default specialisation	Default specialisation for enrolments with this qualification.

Qualification category

Holds categories of qualifications.

Fields

Name	Type	Description
Name	Text	Name of the qualification category.
Code	Text	AVETMISS code of the qualification category.
Archived	Yes or no	Whether the qualification category is archived.

Qualification recognition status

Holds a list of recognition statuses for qualifications.

Fields

Name	Type	Description
Name	Text	Name of recognition status.
Code	Text	AVETMISS code of recognition status.

Qualification state details

Holds information about a qualification that varies in each state.

Fields

Name	Type	Description
Hours	Whole number	Default hours for the qualification in the state.
Units	Whole number	Number of units in the qualification.
Points	Whole number	Default points for the qualification in the state.
Amount	Dollar Amount	Amount for the qualification in the state.
Expiry months	Whole number	Default number of months following the completion date after which an award in the qualification expires.
Unit amount	Dollar Amount	Per-unit amount for the qualification in the state.

Relations

Name	Description
State	State the qualification details are for.

QVault digital certificate

Holds the QVault digital certificates that have been issued to clients from VETtrak. Used by the QVault add-on.

Fields

Name	Type	Description
Status	Lookup list	Status of the QVault digital certificate.
Issued date	Date and time	Date the QVault digital certificate was issued from VETtrak.
Revoked date	Date and time	Date the QVault digital certificate was revoked from VETtrak.
Badge Id	Text	Identifier of the issued QVault digital certificate in the QVault system.

Relations

Name	Description
Recipient	Client that received the QVault digital certifcate.
Issuer	Client that issued the QVault digital certificate.

Referral source

Holds referral sources.

Fields

Name	Type	Description
Name	Text	Name of referral source.
Code	Text	Code of referral source.
Archived	Yes or no	Whether referral source is archived.
Description	Text Block	Description of referral source.

Region

Holds regions that locations can be in.

Fields

Name	Type	Description
Name	Text	Name of region
Code	Text	Code of region
Archived	Yes or no	Whether the region is archived.
Description	Text Block	Description of region.

Result type

Holds types of unit results.

Fields

Name	Type	Description
Name	Text	Name of result type.
Code	Text	Code of result type. This is not the AVETMISS outcome code.
Result status	Lookup list	The status of result that the result type represents.
Assessment status	Lookup list	Assessment status that the result type represents.
Report in AVETMISS	Yes or no	Whether the result type should be reported in AVETMISS.
Provider code	Text	Code reported for the result type in "Outcome identifier - Training Organisation" field in AVETMISS exports.
Archived	Yes or no	Whether the result type is archived.

Relations

Name	Description
Outcome	Reportable AVETMISS outcome for the result type.

Room

Holds rooms for classes.

Fields

Name	Type	Description
Name	Text	Name of room.
Code	Text	Code of room.
Archived	Yes or no	Whether room is archived.
Description	Text Block	Description of room.
Capacity	Whole number	Capacity of room.

Relations

Name	Description
Location	Location of room.
File links	File links belonging to the room.

School level

Holds AVETMISS school levels.

Fields

Name	Type	Description
Name	Text	Name of school level.
Code	Text	AVETMISS code of school level.

Skill

Holds skills.

Fields

Name	Type	Description
Name	Text	Name of skill.
Code	Text	Code of skill.
Expiry months	Whole number	Number of months after which the skill expires. 0 means no expiry.
Archived	Yes or no	Whether the skill is archived.
Description	Text Block	Description of skill.

Relations

Name	Description
Capability	Capability of the skill.

Specialisation

Holds specialisations for qualifications, enrolments and awards.

Fields

Name	Type	Description
Name	Text	Name of specialisation.
Code	Text	Code of specialisation.
Archived	Yes or no	Whether the specialisation is archived.
Description	Text Block	Description of specialisation.

Specific funding identifier

Holds AVETMISS specific funding identifiers.

Fields

Name	Type	Description
Name	Text	Name of specific funding identifier.
Code	Text	Code of specific funding identifier.
Archived	Yes or no	Whether specific funding identifier is archived.

Staff

Holds staff members.

Fields

Name	Type	Description
Code	Text	Unique VETtrak code of the client.
Surname	Text	Surname (or single name) of the client.
Given name	Text	Given name of the client. For a single name client, this field must be empty.
Other names	Text	Other names of the client, such as middle names. For a single name client, this field must be empty.
Title	Text	Title of client (Mr, Mrs, Miss, Ms, Dr etc).
Preferred name	Text	Preferred name of client.
Former surname	Text	Former surname of the client.
Gender	Lookup list	Gender of the client.
Date of birth	Date	Date of birth of the client.
Username	Text	Username of the client.
Login disabled	Yes or no	Whether the staff member is barred from logging onto any VETtrak software.
Status	Lookup list	Whether this client is active, inactive, or pending.
Email	Text	Email address of the client.
Email secondary	Text	Secondary email address for the client.
Email both	Yes or no	Whether to send email to both of the client's email addresses.
Mobile phone	Text	Mobile phone number of the client.
Mobile phone secondary	Text	Secondary mobile phone number for the client.
SMS both	Yes or no	Whether to send SMS messages to both of the client's mobile phone numbers.
Home phone	Text	Home phone number of the client.
Work phone	Text	Work phone number of the client.
Fax number	Text	Fax number of the client.
Preferred contact method	Lookup list	Preferred contact method for the client.
Notes	Text Block	Notes for client.
External code	Text	Code for this client in an external system.
Emergency contact person	Text	Name of the emergency contact person for this client.
Emergency contact relationship	Text	Relationship of the emergency contact person for this client.
Emergency contact phone	Text	Phone number of the emergency contact person for this client.
Emergency contact mobile	Text	Mobile number of the emergency contact person for this client.
Web published	Yes or no	Whether the client is web published.
Department/school/faculty	Text	Department/school/faculty for the staff member.
Employment	Lookup list	Employment type for the staff member.
External staff member	Yes or no	Whether this staff member is external.
Created date	Date and time	Date the record was created.
Last updated date	Date and time	Date the record was last updated.

Relations

Name	Description
Client	Access to the entire client record for the staff member.
Employer (primary)	Primary employer of the client.
Employment	Employment records and history for the staff member.
Usual address	Usual address of the client, in AVETMISS 7 format.
Postal address	Postal address of the client, in AVETMISS 7 format.
Manager (primary)	Primary client that is the manager of this client.
Managed clients (primary)	Primary clients that are managed by this client.
Division	Security division that this client is in.
Groups	Groups that this client is in.
Contact for employers	Employers that the client is a contact for.
Deliverable units	Units that the staff member can deliver.
Credentials	Credentials for the staff member.
Staff types	Staff types for the staff member.
Associated client enrolments	Client enrolments the staff member is associated with.
Associated contracts	Contracts the staff member is associated with.
Associated client events	Client events that have this staff member assigned.
Associated employer events	Employer events that have this staff member assigned.
Associated occurrences	Occurrences that this staff member is assigned to.
Associated occurrence events	Occurrence events that this staff member is assigned to.
Associated classes	Classes the staff member is assigned to.
Supervised placements	Placements the staff member is supervising.
Associated occurrence costs	Occurrence costs assigned to the staff member.
File links	File links belonging to the staff member.
Client LMS integrations	Details of the staff member's transfer to LMS integrations.
Approved CRICOS CoEs	CRICOS CoEs approved by the staff member
Approved RPL or CT for CRICOS CoEs	CRICOS CoEs for which the staff member has approved RPL or Credit Transfer.
Approved CRICOS CoE changes	Changes to CRICOS CoEs approved by the staff member.
Approved CRICOS CoE deferrals	Deferrals to CRICOS CoEs approved by the staff member.
Approved CRICOS CoE leaves of absence	Leaves of absence from CRICOS CoEs approved by the staff member.
Approved CRICOS CoE suspensions	Suspensions from CRICOS CoEs approved by the staff member.
Approved CRICOS CoE terminations	Terminations of CRICOS CoEs approved by the staff member.

Staff credential

Contains credentials held by staff members.

Fields

Name	Type	Description
Start date	Date	Start date of staff credential.
Expiry date	Date	Expiry date of staff credential.
Created date	Date and time	Date the record was created.
Last updated date	Date and time	Date the record was last updated.
Notes	Text Block	The notes for individual staff credentials.

Relations

Name	Description
Credential	Credential held by the staff member.
Deliverable units	Units that are deliverable with this staff credential.
File links	File links for the staff credential.
Staff	Staff member owning the credential
Staff credential status	Status of the staff credential.

Staff credential status

Staff credential statues.

Fields

Name	Type	Description
Name	Text	Name of the staff credential status.
Code	Text	Code of the staff credential status.
Description	Text Block	Description of the staff credential status.
Archived	Yes or no	Whether the staff credential status is archived.
Status type	Lookup list	Status type of the staff credential status.

Staff type

Holds staff types.

Fields

Name	Type	Description
Name	Text	Name of staff type.
Code	Text	Code of staff type.
Archived	Yes or no	Whether the staff type is archived.
Description	Text Block	Description of staff type.

State

Holds Australian states/territories and other areas.

Fields

Name	Type	Description
Name	Text	The long name of the state, such as "New South Wales" and "Victoria".
Short name	Text	The short name (or code) of the state, such as "NSW" and "Vic".

Status

Holds enrolment and contract statuses.

Fields

Name	Type	Description
Name	Text	Name of status.
Code	Text	Code of status.
Type	Lookup list	Type of status.
Archived	Yes or no	Whether the status is archived.
Description	Text Block	Description of status.
Is default	Yes or no	Whether this status is the default.

Status history

History of status changes for an enrolment or contract.

Fields

Name	Type	Description
Start date	Date	Date that the status history applies from.
Finish date	Date	Date that the status history applies to.
Date of effect	Date	Date of effect for the status history.

Relations

Name	Description
Status	Status for the status history entry.

Study reason

Holds AVETMISS reasons for study.

Fields

Name	Type	Description
Name	Text	Name of study reason.
Code	Text	Code of study reason.
Archived	Yes or no	Whether the study reason is archived.

Relations

Name	Description
State	State that study reason applies to. Empty if study reason is national.

Survey contact status

Holds survey contact statuses for clients.

Fields

Name	Type	Description
Name	Text	Name of survey contact status.
Code	Text	Code of survey contact status.
Archived	Yes or no	Whether the survey contact status is archived.

Task

Holds definitions of tasks.

Fields

Name	Type	Description
Code	Text	Code of task.
Name	Text	Name of task.
Notes	Text Block	Notes for task.
Archived	Yes or no	Whether the task is archived.
Percentage required	Yes or no	Indicates whether the task requires a percentage when recording a completed task activity.

Relations

Name	Description
Task category	Category of task.
Capability	Capability of the task.
File links	File links belonging to the task.

Task category

Holds categories of tasks.

Fields

Name	Type	Description
Code	Text	Code of task category.
Name	Text	Name of task category.
Archived	Yes or no	Whether the task category is archived.

Relations

Name	Description
File links	File links belonging to the task category.

Task enrolment

Holds enrolled tasks for client enrolments.

Fields

Name	Type	Description
Enrolment ID	Whole number	ID of enrolment or occurrence that contains the task.
Start date	Date	Date the enrolled task was started.
Complete date	Date	Date the enrolled task was completed. Empty if not completed.
Date of status change	Date	Date of the last status change.
Due date	Date	Due date of enrolled task.
Percentage	Whole number	Percentage score of task enrolment.
Notes	Text Block	Notes for enrolled task.
Created date	Date and time	Date the record was created.
Last updated date	Date and time	Date the enrolled task was last updated.

Relations

Name	Description
Task	Task that is enrolled.
Task status	Status of enrolled task.
Client enrolment	Client enrolment that enrolled task is for.
Enrolled units	Enrolled units linked to the enrolled task.
Assigned staff member	Staff member assigned to the enrolled task.
Completed by staff member	Staff member who last marked this enrolled task as completed.
File notes	File notes for the task enrolment.
File links	File links belonging to the task enrolment.

Task status

Holds task statuses.

Fields

Name	Type	Description
Code	Text	Code of task status.
Name	Text	Name of task status.
Type	Lookup list	Type of task status.
Notes	Text Block	Notes for task status.
Archived	Yes or no	Whether the task status is archived.

Relations

Name	Description
File links	File links belonging to the task status.

Training package

Holds training packages.

Fields

Name	Type	Description
Name	Text	Name of training package.
Code	Text	Code of training package.
Archived	Yes or no	Whether this training package is archived.
Description	Text Block	Description of the training package.

Relations

Name	Description
File links	File links belonging to the training package.

Unit

Holds units and modules.

Fields

Name	Type	Description
Name	Text	Name of unit/module.
Code	Text	Code of unit/module.
Type	Lookup list	Whether this is a unit or module.
Archived	Yes or no	Whether the unit/module is archived.
Is VET	Yes or no	Whether the unit/module is VET.
Accredited until date	Date	Expiry date of the accreditation to deliver the unit/module.
Description	Text Block	Description of unit/module.
In TGA	Yes or no	Whether the unit is on training.gov.au
Expected duration (days)	Whole number	Expected duration of delivery of the unit, in calendar days.
Release	Text	Release number of unit.
Status	Lookup list	Status of unit.

Relations

Name	Description
Training packages	Training packages that the unit belongs to. Will be empty for modules.
Field of education	Field of education for the unit/module.
State details	Details for the unit that vary in each state.
Capability	Capability of the unit.
File links	File links belonging to the unit.

Unit cluster

Holds clusters of units in a qualification.

Fields

Name	Type	Description
Name	Text	Name of unit cluster.
Code	Text	Code of unit cluster.
Type	Lookup list	Type of unit cluster.
Archived	Yes or no	Whether the unit cluster is archived.
Default	Yes or no	Whether the unit cluster is added to new qualifications by default.
Description	Text Block	Description of unit cluster.

Unit state details

Holds information about a unit that varies in each state.

Fields

Name	Type	Description
Hours	Whole number	Default nominal hours for the unit in the state.
Points	Whole number	Default points for the unit in the state.
Amount	Dollar Amount	Amount for the unit in the state.
Expiry months	Whole number	Default number of months following the enrolled unit end date after which a competency in the unit expires.
Element amount	Dollar Amount	Per-element amount for the unit in the state.

Relations

Name	Description
State	State the unit details are for.

VIC cohort

Holds staff VIC commencing program cohort identifiers.

Fields

Name	Type	Description
Name	Text	Name of cohort.
Code	Text	Code of cohort.
Archived	Yes or no	Whether the cohort is archived.
Description	Text Block	Description of cohort.

Visa type

Holds types of Visas.

Fields

Name	Type	Description
Name	Text	Name of the Visa type.
Code	Text	Code of the Visa type.
Archived	Yes or no	Whether the Visa type is archived.
Description	Text Block	Description of the Visa type.

Vocation

Holds vocations.

Fields

Name	Type	Description
Name	Text	Name of vocation.
Archived	Yes or no	Whether vocation is archived.
Description	Text Block	Description of vocation.

VSL client details

Contains VET Student Loan information, such as CHESSN and birth location, about a client.

Fields

Name	Type	Description
Term address country type	Lookup list	Country of residence during term.
Term address postcode	Text	Australian postcode of term residence. Only used if Term address country type is "Australia"
Birth location	Lookup list	Indicates how much is known about the country of birth. This field is related to the Client's Country of Birth.
Arrival status	Lookup list	Arrival status. This field is related to the Client's Country of Birth. If the Client's Country of Birth is Australia, this field is set to "Born in Australia" automatically.
Arrival year	Whole number	Year of arrival in Australia. Only used if Arrival status is "Known year of arrival"
Language at home status	Lookup list	Whether English is spoken at home. This field is related to the Client's Language spoken at home. If this is not blank, this field is automatically set to "Known"
CHESSN	Text	Commonwealth Higher Education Student Support Number
Under 18 status	Lookup list	Under 18 status for the client. Only relevant if the client is under 18 years of age.
Has NZ Special Category Visa	Yes or no	Whether the client has a NZ Special Category Visa (SCV). Only relevant if the client's citizenship is New Zealand.
Entered Australia as a child (NZ)	Yes or no	Whether the NZ client entered Australia as a child. Only relevant if the client's citizenship is New Zealand.

Relations

Name	Description
Term address country	The overseas country of term residence.
VSL TCSI student	Details of the client of as VET Student Loans TCSI student for an organistion.

VSL course enrolment

Contains client enrolments in VET Student Loan courses of study.

Fields

Name	Type	Description
Admission basis	Lookup list	Basis for admission to course.
Attendance type	Lookup list	Type of attendance.
Enrolment date	Date	Date the client enrolled for the VET Student Loan.
Commencement date	Date	Commencement date of the client's enrolment in the course of study.
Credit used	Decimal number	Credit used percentage; a number between 0 and 100.
Credit basis	Lookup list	Prior study for which credit/RPL was offered.
Completion date	Date	Completion date for the course of study.
Exported date	Date	Date that this record was last exported in a VCC export. Empty if never exported.
Notes	Text Block	Notes
Australian resident for 10 years (NZ)	Yes or no	Whether the client first started to be generally living and resident in Australia at least 10 years before the test day. Only relevant if the client holds a NZ Special Category Visa.
In Australia 8 of 10 years (NZ)	Yes or no	Whether the client has been in Australia for at least a total of 8 out of the 10 years immediately before the test day. Only relevant if the client holds a NZ Special Category Visa.
In Australia 18 months of 2 years (NZ)	Yes or no	Whether the client has been in Australia for at least a total of 18 months out of the two years immediately before the test day. Only relevant if the client holds a NZ Special Category Visa.
eCAF status	Lookup list	Status of the Government eCAF for this VET Student Loan.
eCAF ID	Whole number	ID of the Government eCAF for this VET Student Loan.
eCAF upload date	Date and time	Date this VET Student Loan was uploaded to the Government eCAF system. Empty if never uploaded.
eCAF student submit date	Date and time	Date the eCAF for this VET Student Loan was submitted by the student. Empty if never submitted.
Loan scheme	Lookup list	Whether this is a VET Student Loan or a VET FEE-HELP loan.
Outcome code	Lookup list	Outcome of the student's enrolment in the course of study.
Course assurance indicator	Yes or no	An indicator that identifies whether the student’s enrolment in the course of study is the result of an approved VET Student Loans course assurance arrangement.
Highest attainment code	Lookup list	Identifies the highest level of prior education successfully completed by the student beforing enrolling. Only applies when client's prior education includes Bachelor Degree or Higher Degree level [008].
TCSI status	Lookup list	Status of the VETtrak record with the corresponding record in TCSI. This status can only be updated following a change to VETtrak data, or in response to a call to the TCSI API.
TCSI UID	Text	Unique ID of this record in TCSI.

Relations

Name	Description
Enrolled units of study	The list of Units of Study that make up this enrolment.
Client	The client who has the VET Student Loan enrolment
Qualification	The qualification that the VET Student Loan enrolment is in
Organisation	The organisation delivering the VET Student Loan enrolment
Related enrolments	Client enrolments that are related to this client's VET Student Loan course of study.
Location	Selivery location for the VET Student Loan enrolment.
eCAF upload user	User that uploaded this VET Student Loan to the Government eCAF system.
eCAF progressions	Progressions for the eCAF.
File links	File links belonging to the VET Student Loan enrolment.
Study reason	Study reason for the course enrolment.
VSL TCSI Campus	TSCI campus for the VET Student Loan course enrolment. A campus is a delivery location for an organisation and has its own TCSI details.
VSL TCSI Course	TCSI course for the VET Student Loan course enrolment. A TCSI course is a qualification offered by an organisation and has its own TCSI details.
VSL TCSI Student	Details of the enrolled client of as a VET Student Loans TCSI student for the organistion .

VSL eCAF progression

Holds eCAF progressions for VET Student Loan courses of study.

Fields

Name	Type	Description
Progression ID	Whole number	ID of progression in eCAF system.
Number	Whole number	Sequence number of progression.
Period start date	Date	Start date of period that the progression is for.
Create date	Date and time	Date the progression was created in the eCAF system.
Modify date	Date and time	Date the progression was last modified in the eCAF system.
Due date	Date	Date the progression is due in the eCAF system.
Status	Lookup list	Status of the progression in the eCAF system.
Student submit date	Date and time	Date the student submitted the progression in the eCAF system. Empty if it has not been submitted yet.
Outcome	Text	Outcome selected by the student for the progression in the eCAF system. Empty if no outcome has been entered yet.

Relations

Name	Description
Responses	The student's responses to the questions on the eCAF progression form. Not all fields on the eCAF progression form are made available to the RTO. The fields vary depending on the outcome the student selected.

VSL eCAF progression response

Holds student's responses to the questions on their eCAF progression forms.

Fields

Name	Type	Description
Field name	Text	Name of eCAF progression form field.
Field value	Text Block	Value that was entered by the student in this field on the eCAF progression form.

VSL related enrolment

A relationship between a VET Student Loan client course of study and a VET enrolment.

Fields

Name	Type	Description
For pricing	Yes or no	Whether the enrolment is related to the client's VET Student Loan course of study for pricing purposes.
For resulting	Yes or no	Whether the enrolment is related to the client's VET Student Loan course of study for resulting purposes.

Relations

Name	Description
VSL enrolment	The related client's VET Student Loan course of study.
Client enrolment	The related client's enrolment.

VSL TCSI campus

A TCSI campus is a delivery location for an organisation for VET Student Loans - and has its own TCSI details.

Fields

Name	Type	Description
Is VSL campus	Yes or no	Indicates the location is currently available to be used as a VET Student Loans campus by the organisation.
Effective from date	Date	Date from when the location was a valid VSL campus (delivery location) for the organisation.
Effective to date	Date	Date from when the location was a valid VSL campus (delivery location) for the organisation.
TCSI status	Lookup list	Status of the VETtrak record with the corresponding record in TCSI. This status can only be updated following a change to VETtrak data, or in response to a call to the TCSI API.
TCSI UID	Text	Unique ID of this record in TCSI.

Relations

Name	Description
Location	Location for the VET Student Loan TCSI campus.
Organisation	Organisation for the VET Student Loan TCSI campus.

VSL TCSI course

A TCSI course is a qualification offered by an organisation for VET Student Loans - and has its own TCSI details.

Fields

Name	Type	Description
Is VSL course of study	Yes or no	Indicates the qualification is currently available to be used as a VET Student Loans course of study by the organisation.
Standard course duration	Decimal number	The standard duration of the course of study for a full-time student, in years.
Effective from date	Date	Date from when the qualification was a valid VSL course of study for the organisation.
Effective to date	Date	Date from when the qualification was a valid VSL course of study for the organisation.
TCSI status	Lookup list	Status of the VETtrak record with the corresponding record in TCSI. This status can only be updated following a change to VETtrak data, or in response to a call to the TCSI API.
TCSI UID	Text	Unique ID of this record in TCSI.

Relations

Name	Description
Qualification	Qualification for the VET Student Loan TCSI course.
Organisation	Organisation for the VET Student Loan TCSI course.

VSL TCSI student

A TCSI student is a client trained by an organisation for VET Student Loans. Each student has their own TCSI details.

Fields

Name	Type	Description
TCSI status	Lookup list	Status of the VETtrak record with the corresponding record in TCSI. This status can only be updated following a change to VETtrak data, or in response to a call to the TCSI API.
TCSI UID	Text	Unique ID of this record in TCSI.

Relations

Name	Description
Client VSL details	VET Student Loan client details for the TCSI student.
Organisation	Organisation for the VET Student Loan TCSI student.

VSL unit enrolment

The Units of Study that make up a Client's Course of Study for VET Student Loans

Fields

Name	Type	Description
Start date	Date	Start date of the unit of study
End date	Date	End date of the unit of study
Census date	Date	Unit of Study's Census date.
Student status	Lookup list	Status of the student's subsidy
RPL status	Lookup list	RPL status for this Unit of Study enrolment.
VLL export date	Date	Date that this record was last exported in a VLL export. Empty if this record has never been exported.
VDU export date	Date	Date that this record was last exported in a VDU export. Empty if this record has never been exported.
VCU export date	Date	Date that this record was last exported in a VCU export. Empty if this record has never been exported.
Mode of attendance	Lookup list	Mode of attendance
Equivalent full-time study load	Decimal number	Equivalent full-time study load, where 1 = 100%
Completion status	Lookup list	Completion status of the Unit of Study
Completion date	Date	Completion date for the unit of study.
Amount paid up front	Dollar Amount	Loan amount paid up front
Total amount charged	Dollar Amount	Total loan amount charged.
Loan fee	Dollar Amount	Loan fee
HELP debt	Dollar Amount	HELP debt
Notes	Text Block	Notes recorded for the unit of study
Fee notice sent date	Date	The date that a fee notice was last sent for this unit of study. Empty if it has never been sent.
Remission reason	Lookup list	Code to identify the reason for a remission (waiver of student debt).
Year long indicator	Yes or no	Flag to indicate that the unit of study is a full academic year unit or longer.
TCSI status	Lookup list	Status of the VETtrak record with the corresponding record in TCSI. This status can only be updated following a change to VETtrak data, or in response to a call to the TCSI API.
TCSI UID	Text	Unique ID of this record in TCSI.
Exclude from TCSI	Yes or no	Indicator to flag that this record should never be sent to TCSI.

Relations

Name	Description
VSL enrolment	The enrolment that this Unit of Study is a part of.
Unit of study	The Unit of Study that is part of the enrolment.
Related enrolled units	Enrolled VET units of competency that have been related to this enrolled unit of study.
Pricing	Pricing for unit of study.
File links	File links belonging to the VET Student Loan unit of study enrolment.
Location	The delivery location for the unit of study enrolment.
VSL TCSI Campus	TCSI campus details for enrolled unit of study.

VSL unit of study

VET Student Loan units of study, able to be assigned to a client's VET Student Loan enrolment.

Fields

Name	Type	Description
Code	Text	Unique code of the unit of study.
Name	Text	Name of the unit of study
Year long indicator	Yes or no	Flag to indicate that the unit of study is a full academic year unit or longer.
Archived	Yes or no	Whether this unit of study is archived.
Description	Text Block	Optional description or notes about the Unit of Study

Relations

Name	Description
File links	File links belonging to the unit of study.
Field of education discipline	The field of education used to descibe the discipline of the unit of study.

Waitlist

Holds waitlist entries.

Fields

Name	Type	Description
Notes	Text Block	Notes for waitlist entry.
Created date	Date and time	Date the record was created.
Last updated date	Date and time	Date the waitlist entry was last updated.

Relations

Name	Description
Programme	Programme for the waitlist entry.
Occurrence	Preferred occurrence for the waitlist entry.
Client	Client on waitlist entry.
Referral source	Referral source for waitlist entry.