Name 

Description 

 

Amount 

Dollar Amount of Web Enrolment. 

 

AmountPaid 

Dollar Amount paid for web enrolment. 

 

CombineInvoice 

Flag that indicates, when this enrolment is processed, whether to always create a new invoice for this web enrolment, or combine the invoice for this web enrolment with any existing invoice for the invoicee and occurrence.

• CombineInvoice = 0 => Always create a separate invoice (this is the normal case)
• CombineInvoice = 1 => Combine with an existing invoice for the invoicee and occurrence if possible. If there is no existing invoice, a new one will be created.

 

 

Desc 

Description of Web Enrolment. 

 

InvoiceeWebEmployerId 

ID of the 'loose' web employer that is to be invoiced for this web enrolment. If null, the enrolee is to be invoiced 

 

MakeInvoice 

Flag indicating whether to make an invoice for this Web Enrolment when it is processed:

• MakeInvoice = 0 => Do not create an invoice
• MakeInvoice = 1 => Create an invoice

Note that an invoice will always be created for a processed web enrolment if a payment was recorded for it, regardless of what this flag is set to. 

 

Occu_ID 

Occurrence ID. Web Enrolment is will be an enrolment in this Occurence. 

 

Payment_Order 

Payment Order Number relating to Web Enrolment. This needs to be generated by the web application when requesting processing of a payment from a third party payment server. Maximum length 20 characters. 

 

PaymentPlanFrequency 

Payment instalment frequency of the payment plan.

• Null = Payment plan is not being used
• 1 = Weekly
• 2 = Fortnightly
• 3 = Monthly
• 4 = Every 4 weeks
• 5 = Quarterly
• 6 = Half yearly
• 7 = Yearly

 

 

PaymentPlanInstalmentAmount 

The payment amount of each instalment for the payment plan, not including any fees.  

 

PaymentPlanProvider 

If this web enrolment is being paid using a payment plan, indicates the provider of the payment plan.

• Null = Payment plan is not being used
• 0 = Ezidebit

 

 

Purchase_Order 

Purchase Order Number relating to Web Enrolment. This goes onto the invoice when created. Maximum length 20 characters. 

 

Receipt 

Receipt Number for payment relating to Web Enrolment. This is generted by a third party payment provider when a payment is processed. Maximum length 20 characters. 

 

ReferralId 

ID of referral source for the Web Enrolment. 

 

Stamp 

Date and Time Stamp when web enrolment was made. 

 

StudyReasonId 

The ID of the reason for study for the Web Enrolment. 

 

VETenrolRegistrationId 

VETenrol registration identifier for the web enrolment  

 

VicCohortCodes 

List of VIC Commencing Program Cohort Identifier codes for the web enrolment. Only applies to web enrolments in VIC occurrences.  

 

Webe_ID 

ID of Web Enrolment. 

 

Webe_Type 

Type of Web Enrolment.

• Webe_Type = 0 => Client Web Enrolment.
• Webe_Type = 1 => Employer Web Enrolment.
• Webe_Type = 2 => Client Web Reservation.
• Webe_Type = 3 => Employer Web Reservation.

An Employer Web Enrolment allows multiple employees from a single employer to be enrolled in a single enrolment. On the other hand, a Client Web Enrolment enrols a single person.
A reservation is a partially-completed web enrolment. Reservations are not available to the VETtrak user for processing, but can be updated and converted into a real web enrolment through the API.